Join Aaron Quigley for an in-depth discussion in this video Creating handouts and posters, part of Office for Educators.
In the classroom, when people talk about PowerPoint, they're most often referring to something that's going to be projected onto a screen or smart board. However, PowerPoint is a very powerful tool when it comes to its print features as well. To model some of the print features found in PowerPoint, I've opened up the transition presentation, which is available in the exercise files. Sometimes within Power Point, I have the ability to create student handouts, as well as posters for my classroom. In the transitions video, we went through and created these three slides to help remind students when we talk about second generation genetic results. We have to be sure that the parents are the offspring of the first generation of crossbreeding.
This is an important misconception, and I may want to have these three slides as posters in my classroom. To do this, I can simply highlight all three of these by clicking on the first slide, holding down the Shift key and clicking on the last slide. In fact, maybe I'll even print out this fourth slide that has the red arrows on it, to really emphasize the offspring becoming the new parents. Now what I can do is go ahead and click on File, and go down to the Print options. Here I have a variety of things that I can select from. If I liked them to be slides in my classroom, I can simply print them as full-paged slides. Often, when I want to change the flow of a lesson, I will print out my PowerPoint presentation, give guided notes to my students, and have them gallery walk the slides around the classroom.
This is a way for them to get the material without me standing in front of the room and talking to them. When I'm creating gallery walk presentations for my students, very rarely do I do them in Microsoft Word. More often than not, I open up PowerPoint and I create the gallery walk information directly as slides in a PowerPoint to be printed out. This is a great way to organize gallery walk slides, or any kind of classroom posters that you have. Another reason I might want to print out my PowerPoint slides, is to create a handout that students that have a reading accommodation. Some students have a hard time reading the board, and having a copy of the slides on their desk will help them keep up with the pace of the lesson.
Also, if you have students taking notes, some students may not be able to write that fast. So having the ability to have the slides on their desk might help with that as well. The other reason that I print slides out are for students that are absent. In my classroom, one of my students will automatically know that they need to take one of the printed copies, write the name of the student that's absent on it, and put it in their folder. That way when the student comes back, they have the material needed to complete the classwork. And I don't have to take time to sit down with them and reteach them the content they missed. In order to print slides in a more productive fashion than just one per paper, you can choose how many slides to print per page.
Currently it says, Full Page Slides. I'm going to click on this button, and here I have the opportunity to choose, a Notes Page, which will still be one slide per page, but with additional writing space. I can choose it to outline my entire presentation, which won't be slides but bullet points of the content. Or I can choose to have anywhere from one slide to nine slideson a page. The most common print out I do is three slides per page. If you choose the three slides option, it not only gives you the slides on the left-hand side, It also gives you text lines where students can take notes. Often, if I'm presenting complicated material to my students, I will go ahead and print out the slides and allow them to take additional notes from the class presentation.
As you start printing out your PowerPoint presentations, the most important thing to remember is to not use a slide that's too small for your students to read. While it's very tempting to want to choose nine slides vertically, so that I can save some paper as I print out longer presentations. It may not be the most adequate accommodation for your students, and you may want to choose something that's a little bit easier to read, such as six slides per page or fewer. Now that we've selected the correct number of slides to print per page, there's only a few more settings and we're ready print these out. First thing I'd like to notice is that you can change the orientation of your slides.
Currently, it's set to a portrait orientation. This default portrait orientation setting can quickly be changed to landscape. And while it doesn't do much to increase the size of our slides when there's six, if you have four or fewer slides, it can make your slides slightly larger. For example, I will go ahead and choose four slides horizontally, and take a look at the size change when I switch to a portrait orientation. I will go and change this back to a landscape orientation. And the last thing we need to do is tell the printer exactly which slides to print. You remember earlier in this video, we selected only four slides.
However, when I brought up the print dialog box, I'm seeing every slide printing, not just the four we selected. That's because I need to tell the printer to only print our selection. By choosing print selection, I can see down at the bottom of the screen that it's become only one page of slides to print out. And there are the four slides we selected to print. And we're ready to send this to the printer.
- Creating lesson plan templates
- Creating worksheets with math equations, charts, and graphs
- Grading papers
- Creating a gradebook in Excel
- Creating an animated presentation
- Setting up a school email account in Outlook
- Storing documents online with SkyDrive
- Creating a class website with SharePoint
Skill Level Intermediate
Q: This course was updated on 10/01/2014. What changed?
A: We added a brand new chapter on Office Mix, the PowerPoint plugin that allows educators to record interactive presentations and test students with quizzes.
Q: This course was updated on 10/15/2015. What changed?
A. We added videos for OneNote, OneDrive, and Office Online. OneDrive replaced SkyDrive as the cloud-based file service.