Join David Rivers for an in-depth discussion in this video Creating and deleting notebooks in OneNote, part of OneNote 2013 Essential Training.
One of your very first tasks after installing and launching OneNote 2013 will be creating a notebook or perhaps multiple notebooks. Maybe you want to keep personal separate from business. Well, you can have multiple notebooks, you can have multiple notebooks open, switch between them. You can even pick and choose where those notebooks will be stored, will they be in the cloud using SkyDrive where you can access the notebook from mobile devices, for example, and share content with others? Or do you want to keep it local? Look at these options now as we create a brand-new notebook.
We're still looking at a notebook from previous lessons, and that's fine. We don't need to close it up. We'll go to the FILE tab and go down to New and click there. Now you're going to notice something interesting in all of the Office apps, and that is SkyDrive usually appears at the top for creating, for sharing, for saving, even for opening. And that's because Microsoft is just kind of pushing us in the direction of cloud computing. With SkyDrive you get free space as part of your free Microsoft account.
If you're already logged in like me, you'll see your name in the top right corner. And you will also see your name next to SkyDrive. And all you need to do if you want to share this with others or access it using mobile devices, click in the Notebook Name field and type in a name. When you click Create to create that notebook it goes to the default Documents folder on SkyDrive unless you choose a different folder using the link down below. Now if you're not interested in accessing it using mobile devices or sharing with others, you might want to stored locally on your computer. Click there and again you get a Notebook Name field, whatever you type in here, when you click Create Notebook it's going to go to a default folder, so let's check it out.
Let's say with this one's going to be business notebook, and the name of our business is No Obstacles. We'll call it No Obstacles. Now if we click Create Notebook, it's going to go to the default folder which is the OneNote Notebooks folder that's created for you automatically under your Documents folder. So if you want to see that or change it, you can click the link down below Create in a different folder. And sure enough there it is OneNote Notebooks, under My Documents, there's the name of the notebook I'm about to create. If I want to choose a different location, including SkyDrive I can do that from the navigation pane on the left.
In going to leave the default that OneNote Notebooks, remembering when we create a notebook for not creating a single file, but rather a subfolder that will be called No Obstacles containing our sections, our pages, and our content. Let's click create. So now we're looking at our new notebook. The display name, No Obstacles, is the same as the Notebook Name, and we know we can change that. There's one new section, and it's named automatically New Section 1, we can change that. Also over to the right you see there's one Untitled page, it's untitled until we typed whatever we're going to typing here for the title next to our flashing cursor.
So let's say we're going to start with a Task List, we'll just type that in, Task List. All of our tasks go on this page, press Enter. And there is the name of your new page, just like that. Now if we want to switch back to that previous notebook, we can do that as well by clicking the dropdown. So if you still had your Notebook_Sample open like I did, it's on the list, and you click it. Want to switchback, click the dropdown. If you find this a little bit tedious, though, you can also enable the Notebook pane.
And by clicking this little push pin, there's our Notebook pane on the left-hand side. And now we can switch quickly between our open notebooks. And we get up multiple notebooks listed here, including access to Quick Notes, which we'll talk about a little bit later. If you don't like the pane, just click the same pushpin. To unpin it, you may need to scroll over to see all of your content. All right, what about closing up a notebook? Maybe we don't need that notebook, and in fact we want to delete it. Now in that case, we do have to close it first, so we'll click the dropdown, and right-click the notebook we want to close, No Obstacles.
After the right-click from the pop-up menu, you'll see Close This Notebook at the very bottom. So with the notebook closed we can now delete it, where is it? Now remember, it goes to the default folder under your Documents folder called OneNote Notebooks. We'll open up File Explorer, that's in Windows 8 or Windows Explorer in previous versions. We'll go to Documents, there is OneNote Notebooks right there, that was automatically created when we installed OneNote. And there is our No Obstacles folder. Double-clicking the folder reveals our No Obstacles folder or subfolder.
And this is what we want to delete, the entire folder. So we can select it by clicking once and click Delete, or if you prefer, right-click and choose Delete from the pop-up menu, it's gone. So that's how we not only close up a notebook but delete it so we could start fresh. So keeping in mind when you create new notebooks you can have multiple notebooks open, but you also get to pick and choose where those notebooks will appear. Using the cloud will give you some advantages like access from your mobile devices and the ability to share with others who have Internet access as well.
- What is OneNote?
- Copying and pasting content
- Creating, moving, and deleting sections
- Adding images, audio, and video
- Formatting text
- Searching notebooks
- Sharing and moving books
- Using templates
- Creating tables
- Converting handwriting to type text