Join Aaron Quigley for an in-depth discussion in this video Creating centralized file storage, part of Office for Educators.
- As educators there is a lot of documents that we're constantly trying to keep organized. We have lesson plans and presentations, student worksheets, and a bunch of other files that we're constantly shifting between our computer at home and possible a computer at school. Now, Microsoft OneDrive is a Cloud based file organization tool and it's a perfect way to help streamline your digital organization. In this video I'm going to walk you through the OneDrive interface and point out a few ways that moving to a Cloud based system may even help save you some time when it comes to lesson planning. You can access OneDrive by going to onedrive.live.com.
You'll need a Microsoft Live account to login. If you don't have an account you can create one using any email address that you have. Once your logged in you automatically receive, for free, 15 gigabytes of space available. If your using an institutional license, such as Microsoft 365, you may notice you have a different amount of space available. Once you've logged in you really looking at the main interface to OneDrive. You can thing of OneDrive as a desktop or a place where you can put files that's actually on the Microsoft servers. Because it lives on the Microsoft servers no matter what computer your on, as long as you have access to internet, you can login to your OneDrive account and download or use those files.
Here in the main part of my screen I can see that I have two folders that were automatically created for me. One that's called Documents, and one that's called Pictures. As your thinking about organizing your own documents a great place to start is to create the folders in which your going to put your documents into. To do this I'm going to select New in the upper left hand corner and the select Folder. Let's go ahead and give this Folder the name of Lesson Plans and then click Create. As you can see I've created a new folder. Now, none of my folders have items in them and they're showing zero's which tell me they are completely empty.
To access a folder or to open the folder all I have to do is simply click on it. Here, once I enter a folder I can see that a few things have changed. At the top of the screen I now have a bread crumb navigation menu which allows me to quickly click between various levels inside this folder. I can see that I'm at Lesson Plans and that's the furtherest or the deepest this particular folder goes. If I want to go back to the main area all I have to do is click on Files. I can also always access the main screen from OneDrive by clicking on Files in the left hand menu.
Because I'm inside a folder, a few things have changed at the top navigation. Here I can still go ahead and create a new folder or document. I could Upload information to this folder but I can also choose to Share, Move, and Copy this folder. If at any point I decide to Rename the folder there is a Rename option available for me. Clicking on the three dots to the right will pull up some additional features such as Creating albums from a Folder or even Embedding the folder such as adding it to a website. To go ahead and show you how we add information to our folders, I'm going to upload the exercise files for this course to this Lesson Plans folder.
To do that I'm going to go and select Upload and I'm going to Upload the entire Folder of documents. On my desktop I'm going to go ahead and choose the Exercise files for the Office for Educators Course. I'll go ahead and choose the main Exercise File folder and then go ahead and click OK to upload it. Now that my files have uploaded here in the Lesson Plans folder, I can see I have a new folder called Exercise Files. The original file structure I had on my computer has been duplicated here in OneDrive. For example, I can go ahead and open up the Exercise File folder and I can see that all of my other folders for each chapter of this course are still there.
Let's go ahead and use the navigation at the top and head back to the main screen. Now, inside my Lesson Plans folder I can see that I have one subfolder, which is the Exercise Files that we just uploaded. Now, the best part about this is because I've uploaded these exercise files to my OneDrive account I can go to any computer in the world that has access to internet, login to OneDrive, and be able to download and use these particular files.
- Creating lesson plan templates
- Creating worksheets with math equations, charts, and graphs
- Grading papers
- Creating a gradebook in Excel
- Creating an animated presentation
- Setting up a school email account in Outlook
- Storing documents online with SkyDrive
- Creating a class website with SharePoint
Skill Level Intermediate
Q: This course was updated on 10/01/2014. What changed?
A: We added a brand new chapter on Office Mix, the PowerPoint plugin that allows educators to record interactive presentations and test students with quizzes.
Q: This course was updated on 10/15/2015. What changed?
A. We added videos for OneNote, OneDrive, and Office Online. OneDrive replaced SkyDrive as the cloud-based file service.