Join Aaron Quigley for an in-depth discussion in this video Creating calendars by class, part of Office for Educators.
As educators, it's often easy to think about all the things we have going on in the day as applying to just one simple calendar. We have our professional responsibilities inside the classroom. We might have a variety of different classroom topics or subjects we're teaching. We also have our personal activities that happen outside the classroom. Microsoft Office allows us to break out these separate activities into individual calendars. Here on the left hand side, I can access the calendar view simply by clicking on the small calendar icon. The view that I'm currently in is also known as the normal view, which can be accessed on the bottom right hand corner of the screen.
If, for some reason, you are switched into the reading view, then please note that your calendar icon will be on the left-hand side and stacked versus across the bottom. Either way, I can continue to see all of my calendars simply by clicking on the small expand folders pane on the top of the left hand navigation. Inside of this, I have some mini calenders that will allow me to quickly jump around and look at an individual date. I also have the ability to turn on and off a variety of calenders. Here, I already established my calender, which is my personal calender. As well as the Orange Valley High School eighth grade calendar and seventh grade calendar.
Up at the top we can change a few of the view settings. I'm going to go ahead and work in the month view which will allow me to see all three calendars side by side one month at a time. If for some reason I'd like to work only on school activities. I can simply turn off one of the calendars by simply un-checking its button and the additional calendar will expand to fill the entire space. This organization is an effective way to keep school and work calendars separate. In order to create this set up, I've used calendar groups. I can access calendar groups by hovering my cursor in the left-hand panel, right clicking and selecting new calendar group.
For example, maybe I start coaching soccer and like to have a soccer calendar. Here I can have my boys soccer team and girls soccer team schedules broken out into individual calenders. Inside each calender group, we can add individual calenders. To create a new calender, I'm simply going to click on Open calenders and create new Blank calender. I want to make sure that it contains calendar items, which will allow me to add calendar events. I'm going to go ahead and call this calendar Boys' Soccer, and click OK. You'll notice that the calendar was added to the My Calendar section, not to the Soccer Calendar group.
To change this, I can simply click on the Boys' Soccer calendar. Drag it down to the soccer calendar group, and release. There I now have my boys' soccer calendar appearing as well. I can go in and add events, such as a game on Friday. I will unclick the all day event, and set its time for 7 p.m. to 9 p.m. I'll hit the Save and Close button, which will take me back to my main calendar view. The other powerful thing with calendars, are the ability to share them.
Here I have the eighth grade calendar. If there's another eighth grade teacher, and I'd like to share my instructional calendar, I can simply select the eighth grade calendar, right click choose Share and I can either email this calendar or I can publish it to a web server. If your school's hosting their own version of outlook. Then you will have the opportunity to share this calendar simply by selecting your staff member from a contact list.
- Creating lesson plan templates
- Creating worksheets with math equations, charts, and graphs
- Grading papers
- Creating a gradebook in Excel
- Creating an animated presentation
- Setting up a school email account in Outlook
- Storing documents online with SkyDrive
- Creating a class website with SharePoint
Skill Level Intermediate
Q: This course was updated on 10/01/2014. What changed?
A: We added a brand new chapter on Office Mix, the PowerPoint plugin that allows educators to record interactive presentations and test students with quizzes.
Q: This course was updated on 10/15/2015. What changed?
A. We added videos for OneNote, OneDrive, and Office Online. OneDrive replaced SkyDrive as the cloud-based file service.