Join Aaron Quigley for an in-depth discussion in this video Creating bibliographies and citations, part of Office for Students.
When writing a research paper and using other people's ideas, it's very important to give credit to who originally came up with the research or idea. In fact, failure to do so could even be considered plagiarism at some institutions. If you're a middle school student, then this video is going to give you a brief understanding of how to create a work cited page, as well as insert in-page citations. If you're a high school or college student, this is an absolute necessity that you should always be doing. And we're going to talk about how you can streamline your work sided process using Microsoft Word. Here I have the phenotypes prediction paper which is available in the Exercise Files.
The very bottom of this paper has the resources that were used to write it. One is a journal article and the other one is a book. Now, throughout this paper, I noticed that there are no citations to tell me where these actual references were used in the writing of this paper. This is an issue that we need to address. The first thing we need to do is go ahead and build these sources into Microsoft Word. And then we'll let Microsoft Word create a bibliography for us, as well as place in text citations. To get started, let's go ahead and click the document elements in the upper ribbon. On the right hand side we have a Reference section. The first thing we need to do is choose a reference type.
We can choose between APA, Chicago, MLA, and Turabian. Here I'm going to choose APA, which stands for the American Psychological Association. It's a very popular citation format in the humanities. Once I've selected APA, I'm now going to click on the Manage button. Here, it actually brings up my citations window. I'm going to move it to the right hand side just so we don't block the paper. Now before I go ahead and add a citation, I want to warn you. The minute I open up the citation window, I can no longer access the document behind it. Which means that if I want to copy and paste large strings of text, I can usually only do that once.
I'm going to go ahead and copy the title of this because it's a nice long tittle. I'm going to use a keyboard shortcut of Cmd+C, or Ctrl+C on the PC. And now, I'm going to click the Plus button at the bottom of my citation window to add a new source. Now, this is a journal article that I'm adding. So in the very top where it says type of source, I need to make sure I've got the appropriate source selected. You can see there's a wide variety of sources you can use to cite from. I'm going to go and select article and a journal. Then I know that the title is what I copied. So I'm going to go put my cursor in the title section and use the keyboard shortcut of Cmd+V to paste that title.
Now before I actually move away from this, I can see that I typed my title with a period, and I don't want that period there. In fact, I don't want any punctuation after any of these areas. I'm going to let Microsoft Word do all of that work for us. I'm going to come back up to the author section, and as you can see, it's given me an example of typing the last name, first name. So I'm going to go ahead and type up both these authors, and I need to type the last name, first name. So I'm going to do Kwon, M. And then there's another comma to separate the authors. And I have Joe, S.
As I continue to fill out this information, such as the journal name, the year that it's published, and the pages that I used, you'll notice that some of these things have asterisks with them. These are the important elements that need to be filled out for this particular type of source. If you have additional information you can use it, but it's not required to have the bare minimums of citing that source. The publication name is, Journal of Plant Biology. It was published in 2005 and the month is March. I can see in the example, it wants me to write out the full month name. The pages I'm using are pages 89 through 105.
I can now go ahead and click the OK button, and what I'll see is in the right hand side, I now have that citation listed. It's using the proper format for APA, and it also allows me to quickly add in text citations. I'm going to assume that this sentence right here, actually uses the citation. If that's the case, what I'd like to do is before my period, I'm going to put a space, and I'm going to come up and I'm going to double-click on the citation. You'll notice now that it actually entered in the in text citation in the proper format. I have the author's last name, a comma, and the year in which the publication was published.
Now, if you're using a direct quote, it's good practice to go back in and add the page number of where you found this direct quote. The other powerful Reference tool is Microsoft Office is also creating a bibliography for me. I'm going to come down here to the end of my resources use at the very bottom of my document. I'm going to make sure the cursor's left-justified, and I'm going to go back to document elements. I'm going to go ahead and close the citation manager just so we can see everything really well. Here under References, I'm going to choose Bibliography, and I've got two options. I can do the works cited page or I can actually do a full bibliography. I'm going to choose the Full Bibliography.
And what you'll notice, is that Microsoft Office automatically formatted the text for me and entered in a bibliography using the APA style. This way, as you write your paper, you can track your sources. You can also put those sources straight into your paper. So now that I have my bibliography created and I'm starting to use in-text citations, I can be sure to give proper credit to the ideas that I'm using inside my paper.
Are you a teacher? Try our companion course, Office for Educators.
- Creating assignment templates
- Tracking changes and adding notes
- Creating bibliographies and citations
- Presenting in PowerPoint with SlideShare
- Using Excel to manage data
- Keeping school and personal email organized in Outlook
- Setting up a calendar
- Using SkyDrive to back up papers and assignments