Join Aaron Quigley for an in-depth discussion in this video Configuring presentation settings, part of Office for Educators.
Throughout this chapter, we've discussed the ways to get the most out of Microsoft PowerPoint. However, at the end of the day, it's all about delivery of content. In this video, we're going to discuss the best ways to present your content. As well as configure a Microsoft PowerPoint's Presenter View. To explore a few of these settings, I've gone ahead and open up the Animation Presentation we used early in the chapter. Here on this basic slide, I'm going to go ahead and start a presentation by hitting Shift+F5 to start the presentation from the current slide. When presenting a PowerPoint presentation, there's always two screens that are involved. There's the computer running the presentation as well as the display screen.
Which is often a projector or a monitor at the front of the room that the students are viewing the presentation on. A lot of people will leave these mirrored meaning it's the exact same display on one monitor as the other monitor. The downside to using a mirrored display is if you're using a slide such as the one we're currently looking at. I have no idea what's coming up next. I have no idea when the animation's going to take place. And if it's been a while since I created this slide, that could be an issue. So what we'd like to do is use one of the slides and turn it into the presenter view. The presenter view can be accessed by putting your cursor at the bottom of one of the screens.
Here you'll see a pop up menu that comes up. In fact, this one's really hard to see because it's on white. But that's okay because Here's another trick. If at any time you would like to enter a completely black slide in your presentation. Let's say your pausing for a student question. You can just hit the B key with the presentation running. Automatically you'll have a black slide that takes up the entire screen. To remove that slide you'll hit the B key again. I'm going to go ahead and bring up that black slide so that I can better see icons at the bottom of the screen. Here the three dots is my settings icon. By clicking on it I can choose to switch over to presenter view.
Typically I would like presenter view on my laptop, or computer that's running the presentation. And in students seeing the actual presentation on the projector. Here if I were to leave that black slide I have several things that are happening. First off I have the current presentation in the main part of the screen. The next animation or the next slide can be previewed to the right. Directly below that any notes that I've added to slides would be displayed. I also have the current time. As well as a lapsed time from a presentation. I can pause this lapse time I can also restart this lapse time.
So, let's say that I'm trying to be very consistent of only having 10 minutes of introduction and new material before I go into group work. I could actually restart my presentation at the introduction of new material. And then make sure I'm completed by the time I reach the ten minute marker. I can also use the screen to navigate between animations and slides and I can also choose to zoom in on certain sections on my slide. Here, selecting the magnifying glass and then clicking. I can zoom in and pan around to help students see better sections of the slide presentation.
I can get back out of the zoom simply by hitting the Esc key and I can get back out of Presenter mode simply by hitting the Esc key again. One last thing I'd like to mention. If you're using Microsoft PowerPoint with a smart board. Sometimes you want to have a completely white screen that will allow you to use one of the pens to write on the board with. Here, if we're in Presenter view and I'll just hit Shift+F5 to enter presenter view. With presenter view running, I can use the W key to create a completely widescreen. This is a great way for me to go in, use my Smartboard tools to write on this slide, and then I can go ahead hit the W key to return to the presentation.
I hope these presenter tips and tricks really help you get the most out of presenting your content to your students.
- Creating lesson plan templates
- Creating worksheets with math equations, charts, and graphs
- Grading papers
- Creating a gradebook in Excel
- Creating an animated presentation
- Setting up a school email account in Outlook
- Storing documents online with SkyDrive
- Creating a class website with SharePoint
Skill Level Intermediate
Q: This course was updated on 10/01/2014. What changed?
A: We added a brand new chapter on Office Mix, the PowerPoint plugin that allows educators to record interactive presentations and test students with quizzes.
Q: This course was updated on 10/15/2015. What changed?
A. We added videos for OneNote, OneDrive, and Office Online. OneDrive replaced SkyDrive as the cloud-based file service.