Join Garrick Chow for an in-depth discussion in this video Browsing the Presentation Gallery, part of Learning PowerPoint 2016.
- [Voiceover] Once you've installed Microsoft Office you can open PowerPoint by going to your start menu, to All Apps, and you'll find it listed alphabetically here. I've also pinned it to my task bar so I'll click it's icon to start it up from here. Like most other Office products, when you first open PowerPoint you're presented with a gallery of templates you can use to get your presentation started. And you can scroll through and check out the themes and templates but this is not the limit of the templates you can choose from. If you click up here in the Search field you can type in keywords to search Microsoft's online templates and themes. So for example, I'll look for Music. And after a second I see these five templates.
To preview any of these just click one and that opens up a preview window with a description of the template on the right and you can use the arrows below the previews to sample slides in this theme. If this looks good to you or at least interesting enough that you want to check it out click the create button. That downloads the template to your computer so you can start using it right away. So, now we're looking at a new presentation in the selected theme. If you want you can select the thumbnails over here on the left and use the up and down arrow keys to check out the individual layouts of the slides. You can also click the New Slide menu button up here to see more layouts you can choose from.
And if this template is something you think you can work with you can get started right away. Or, if it's not what you're looking for, just close the presentation. I'll do that with the keyboard shortcut of ctrl+w To get back to the presentation gallery click the File tab and then New. Notice under the search field there are also Suggested Searches organized into categories you'll probably find useful. So for example, if I were creating a presentation for work I might want to start by browsing templates under Business. Or you can click Home to go back to the templates that are available locally on your computer. Note that there's a Blank Presentation option here too in case you want to start completely from scratch with your own images, graphics, and color choices.
Now from this window you can also open existing presentations by selecting Open. Under Recent you can access any presentations you've previously worked on. This is a fresh install of PowerPoint I'm using so I don't have any recent documents here but this can be a quick way to pick up where you left off without manually navigating through your computers hard drive to find a presentation you've been working on. You can also select OneDrive to browse for files saved to your OneDrive account if you have one and I recommend that you do. Or you can search This PC to find files on your computers hard drive. That takes you to your Documents folder but you can click Documents to browse other locations on your computer.
We'll just cancel that. Similarly you can click Browse to go directly to browsing on your computer. There's also Add a Place where you can add another OneDrive account or a SharePoint account if you use the SharePoint service. Incidentally, you can check out my course, Up and Running with OneDrive, if you want to learn about the benefits of using OneDrive, especially if you're an Office 365 subscriber. As I record this video, Office 365 subscribers get a free terabyte of storage space to store and sync files online so check out that course for more information. But for now, that's a quick tour of the presentation gallery here in PowerPoint and how to search for and open templates to use for your presentations.
- Examine methods for creating new slides and sections.
- Review how to use the Format panel to customize text boxes and shapes.
- Explore adding audio and video to slides.
- Identify processes and best practices for creating slide backgrounds.
- Examine methods for presenting and efficiently navigating the slide deck.
- Recognize how to save work to the cloud or your local PC.