Use categories to assign one or more category names and colors to an item. With categories you can visually code items, filter items, and group like items together. To apply a category to a selected item choose Categorize. Click All Categories to view the list or assign multiple categories, or select a specific category from the drop down list. The first time you use a built-in category you’re prompted to rename it.
- [Voiceover] Categories are one of…the best features in Outlook from my perspective.…I love Categories.…And I haven't had a mono-color calendar…this long in a very long time.…Categories allow me to sort and filter…but they also are useful for visual organization,…and I can apply multiple categories to single items.…Let's begin by selecting an item.…In this case, I'm going to select this ongoing…budget prep meeting,…and I would like to categorize it.…
You'll always find a way to get to Categories…on the ribbon, and you can also get to Categories…by right clicking and choosing Categorize.…There are six built in categories.…If you haven't changed any of them,…they will be your blue category and your green category…and your orange category and so on,…and the first time you use one of these…who's name ends in category, you'll be prompted…"Do you want to rename this?"…You're only going to be asked this once,…although there are other ways to rename this.…But I'm going to choose Finance.…
I could say Finance and Budget,…
Author
Gini von Courter
Released
3/22/2016- Managing your time with Outlook 2016
- Creating an appointment or event
- Inviting others to meetings
- Creating recurring meetings
- Flagging email
- Creating tasks and to-do items
- Applying categories
- Using built-in Quick Steps
- Completing a task and sending an update
- Setting calendar and task list options
Skill Level Intermediate
Duration
Views
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Introduction
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Welcome53s
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1. Manage Time with Outlook
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Capture time with Outlook12m 14s
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2. Create Appointments and Meetings
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Invite others to a meeting10m 17s
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Modify a meeting5m 34s
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Create recurring meetings10m 7s
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3. Organize with Flags and Categories
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Flag items for follow-up6m 11s
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Apply and remove categories9m 48s
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Use built-in Quick Steps5m 7s
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4. Manage Tasks and To-Dos
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Create a task4m 28s
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Delegate and track tasks6m 36s
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Create a recurring task6m 22s
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5. Set Options for Tasks and Appointments
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Set calendar options6m 57s
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Set task options3m 30s
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Conclusion
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Next steps55s
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Video: Apply and remove categories