Join David Rivers for an in-depth discussion in this video Adjusting page and print setup options, part of Publisher 2013 Essential Training.
- When designing publications here in Publisher 2013, you have to keep in mind your output. Are you going to be printing these? Will you be printing them at home on an inkjet or laser printer or will you be taking them to a commercial print house or will you simply be sharing them digitally? These are things to consider when you need to set up your page and print options. So we're going to continue working here with the publication we started a few movies ago, and if you skip to this movie, open up KE_Brochure0105, you'll have what I have.
It's a two-pager, but you can see it's a trifold, based on the template we selected in the very beginning. This is the type of publication we'd probably take to a commercial print house to get copies made so we could hand out these brochures, but we could also send it digitally if we wanted to. Depending on our output, we'll need to select specific page setup options. So let's talk about that now by first going up to Page Design. Here in the Page Setup section, you'll see shortcuts to margins, orientation and size.
If you go to the Size drop-down, give it a click, you'll see down below that the highlighted size is Letter Landscape, and that's exactly what we have, and 8-1/2 by 11 turned on its side, and then that's what's going to be folded into three pieces. Okay, perfect! All of the other options appear here, including some custom options, if you wanted to go down to page setup from here. We'll get there momentarily though. Under orientation, Landscape is selected. If we were to change this to Portrait, you can see nothing really fits properly on the page.
We'll simply go back here and change it to Landscape or you can also use the Undo button on the Quick Access Toolbar. Alright, let's go to Margins now. Click that drop-down and you'll see some preset margins, Wide, Moderate, Narrow and None, and None is typically what's selected by default. By choosing None, we can take this to a print house where they typically can print right to the edge of the paper. However, if we're going to be printing this at home, on our own inkjet or laser printer, most of those printers do not allow us to print right to the edge of the paper so we definitely want to make sure the margins are set up correctly.
Let's go down here to Custom margins and you can see this opens up something called Layout Guides. Now Margin Guides are simply lines that are going to appear on our page showing us where we can go to or where we should go to with our content. So let's say for our particular home printer, on the left, we can't go past .66 inches, so we type that in, .66. Hit your Tab key to move down to the next field. It's probably the same on the right-hand side, .66, and when you hit Tab you can see what's happening here in the Preview.
We're seeing these guides appear on the left and the right. Let's say the top is .33 and the bottom is .33 as well. You'll have to know your printer. Hit the Tab key and you can see what's happening here in our preview. We can also go to the Grid Guides and choose the number of columns. So if we bump it up to three, there's our trifold. That's perfect, and adjust the spacing if we wanted to. We could bump up the spacing between them.
The Row Guides, we don't really need because we're creating a trifold brochure here, but they can be turned on from here as well. And Baseline Guides, you can see the spacing's set to 11 points for the horizontal baseline, and there's what that looks like, those are the baselines in behind. Now, we won't worry about turning those on right now. We have everything we need. We'll click OK and you can see what's happening here in the background. So there's our margins, for example, and we want to make sure that our content fits inside those margins.
And if we have images, for example, we can click and drag them around, resize them, making sure we don't go outside those margins, knowing that printing here at home, we would be cutting things off if we did. So, that's important for setting things up for home. If you're going to be going to a commercial print house, it's not so important. You can typically go right to the edge of your paper. We can also get into more Page Setup options by clicking the small arrow, the expansion arrow, on the bottom right corner of this group on the ribbon.
Give it a click and that opens up our Page Setup where we can adjust many things in one screen, like the page size. There's our width and height. Because we're working in landscape, the width is 11 inches, height, 8-1/2. Down below, there's our Margin Guides that we set up a moment ago, and we did that from Margins, but we could do it from here as well. Now, over here on the right-hand side, you can see the Target Paper Size, 11 by 8-1/2, but the margins can actually be set here, not just Margin Guides.
If we wanted to set them up the same, side margin, top margin. we can set those up as well. We can use the arrows to do it, if we wanted to, or we could simply come in here and type in what we need. We want to make sure that they're pretty close or at least match the Margin Guides here and with zero inches selected, we can still go to the edge. Let's click OK and move this object by clicking and dragging it. Notice we can go right to the edge of the paper and beyond. So we don't actually have a margin that's working, just a Margin Guide to kind of direct us to where we can go with our content.
Most people prefer to work with actual guides, as opposed to setting margins. That way, we have the flexibility of moving things around if we decide we're going to print some at home and maybe take some to a commercial print house. Perfect! We can make the adjustments knowing that it's going to work in both scenarios. So, that's a quick look at some of the page design, page setup, and now for the print options, when we go to print, we go to File, go down to Print and make sure your printer is selected.
I'm going to go with this one, right here, and I have it selected now, and that means the options I have at my disposal, relate to the selected printer. You can see a preview over here on the right-hand side, what that's going to look like. All of our print settings here, by default, printing all pages, one page per sheet. Letter, there it is, 8-1/2 by 11, even though it's turned on its side, the orientation is landscape, and then printing one-sided. We're only going to be printing on one side of the sheet at a time.
You may have a printer that allows duplex or two-sided printing. Click this drop-down, you can see that I only have options for manual two-sided printing. Now depending on your printer, you'll have to decide if you're going to be flipping sheets on the long side or on the short edge. For mine, it's on the short edge. Just look at how sheets are inserted into the theater and if they go in by the short edge that's the one you need to select. If they go in sideways, you would choose on the long edge. I'm going to go with printing one-sided.
Typically, with a brochure like this, where we really only have two pages, we would print one side, Page One, for example, instead of all pages, we'd print the current page. Then after it's printed, we would re-insert those pages into the theater and print the second page. So we'd print Page Two, and of course, it would print on the other side of the pages that we've re-inserted into our theater. That's an option when working at home. Nothing you need to worry about, when taking it to a commercial print house.
Let's click the Back button, without printing, to return to our document. With our new guides in place, we know exactly where we can place things, thanks to Page Setup.
- Creating a new publication from scratch
- Using the built-in Publisher templates
- Changing fonts
- Translating text
- Inserting pictures, backgrounds, and WordArt
- Working with tables
- Creating and applying master pages
- Using building blocks
- Creating publications for the web
- Using Mail Merge
- Printing and sharing publications