Join Aaron Quigley for an in-depth discussion in this video Adding graphs and charts, part of Office for Educators.
Inside Microsoft Power Point, you have the ability to add presentation-style graphs and charts, using Excel-like data without ever having to open Microsoft Excel. These are so quick to add that in my own classroom, I often use student data from the first part of the lesson. And then display it to them graphically for the last part of class. For this video, we're working in the Graphs and Charts Presentation, which can be found chapter seven of the exercise files. Here we're going to go ahead and use this blank slide that says Adding Graphs and Charts to quickly add and format a line graph that uses real time student data.
To do this, we're going to go to the Insert Panel. And we're going to select Chart. Under Chart, we've got a variety of options. And we're going to choose to use a Line Graph. I can hover above the preview to see what the graph's going to look like inside my presentation. And then go ahead and click OK. Now Microsoft Power Point has opened up a dialogue box that looks and functions just like a Microsoft Excel spreadsheet. Here, we can change any of these numbers, and I can even leave this open on my computer for students to come up and type in their real-time lab results. However, for this presentation. In Microsoft Excel, I've gone ahead and put together some lab data we can use for this.
I'm simply going to copy this lab data, using Ctrl+C or Cmd+C on the Mac. Going back to Power point I'll paste this in using Ctrl+V or Cmd+V on the Mac. Once my new data's in place, you'll notice my new graph automatically updates to reflect that data. At this time I can go ahead and close out of my data and it's now saved inside of my graph. Please note Microsoft Power Point gives you the opportunity to open up and edit that data in Excel. It you choose to do so, you will not be able to save that Excel file. All of the information for this is actually being stored inside your Power Point file.
And you'll need to go back to Power Point and click save there. As I'll do right now in the upper left hand corner. For that data to actually be saved, Microsoft Excel will not link the data for you, it's all linked inside of PowerPoint. The next thing we're going to do is add some style to this graph. First thing I'd like to do is actually change its orientation. I'm going to use the anchor points on the top and bottom to drag it out to the full size of the slide. Next thing, and my students would call me out on this, I don't have any titles for my axes. The small plus sign on the right-hand side will allow me to change different chart elements. I can come down here, and I can say, okay, let's add some axis titles.
Furthermore, using the small icon to the right of the title, I can choose whether or not I want my primary horizontal or my primary vertical axis to show up. Since this data was from a paper airplane toss, we're going to go ahead and call this distance, for our independent variable. And our dependent variable was our trial, so we'll go ahead and call this throw. So our students threw their airplanes four times, Trial one, Trial two, Trial three, and Trial four. We then took a look at their distance over all four of those trials To try to figure out who had the most consistent throws.
Now right here I can see that this team how the most consistent throws because they have the straightest line. And since the goal of this lab was to have the most consistent throws, I'd like to go ahead and identify this as standing out from the rest of the data. To do that, with the line selected and with my format data series box open, I can go ahead and make changes to this line. First thing I'd like to do is make its color very bright. I'll use this bright red color. You'll notice that while that changes the color of the line, my data points are still this blue color. So I'll go in and select just the data points. I'll come over here. Instead of being on line, I'll go to marker And here I need to change two colors.
I can change the border color of them to red but they still have a bright blue center. So if I select them again come back over here I can come up to marker again. Instead of being on border I can go to fill this time. And I will change the fill color to a nice bright red as well. So now I've got the team that did the best highlighted in red. I'm able to display this data my students. Now one thing that every student's going to ask is which team is which color, so maybe right before I display this, I start to realize you know what? I need a different layout. That's okay. With your main chart selected, you can go up to the Quick Layouts menu.
Here, one of the options, options two, I can go and select that, will move the teams to the top directly below the chart title. This way if my students would like to know what team they're on, the first thing they're going to see is what color goes with what team. They can then look down at the results to try to figure out where their team lined up. There are countless applications for how you can quickly add a chart to a PowerPoint presentation in order to graphically display results to students. I hope you enjoy using charts in your presentations. And I hope your students enjoy being able to visually see their work.
- Creating lesson plan templates
- Creating worksheets with math equations, charts, and graphs
- Grading papers
- Creating a gradebook in Excel
- Creating an animated presentation
- Setting up a school email account in Outlook
- Storing documents online with SkyDrive
- Creating a class website with SharePoint
Skill Level Intermediate
Q: This course was updated on 10/01/2014. What changed?
A: We added a brand new chapter on Office Mix, the PowerPoint plugin that allows educators to record interactive presentations and test students with quizzes.
Q: This course was updated on 10/15/2015. What changed?
A. We added videos for OneNote, OneDrive, and Office Online. OneDrive replaced SkyDrive as the cloud-based file service.