Join Aaron Quigley for an in-depth discussion in this video Adding form-field placeholders, part of Office for Educators.
Under the Developer toolbar, I now have the opportunity to add placeholder text to my lesson plan. The first thing I'd like to add a placeholder for is directly after the word Unit. This is where I will type the unit of study for this lesson plan. Looking at the Developer tools, the first thing I notice is I have a Rich Text Content control. And that seems like it would be the appropriate thing to do. And if I click on the Rich Text Content control, it's going to give me a gray box which tells me that I need to Click here to enter text. This would be an adequate way to create a placeholder. However, this isn't the most appropriate placeholder for this kind of form.
If you notice on our lesson plan, there's several times that I have text that needs to be replaced with what it is I'm typing. And sometimes, there's text that needs to be typed directly after a title. For example, the Unit and Lesson, when I add that text, it's still going to have the word Unit and Lesson there. These content controls that are created would be more appropriate up in the header. Here where I have the word School Name, if I highlight School Name then go back to my Developer tab and click on the Rich Text Content control, now the word School Name appears in the gray box and will be replaced when I start typing.
So what we're going to do for the unit of study is learn how to add just a simple gray box. I'm going to go ahead and use the Delete key to delete what we added already. To use this gray box, we're going to use something known as the Legacy tools. The Legacy tools have been around a lot longer than the Content controls and are a little more basic. Using the icon underneath the Developer Tool tab that looks like a briefcase, I'm going to go ahead and drop down that menu. And I'm going to select the Text Form field. When I do this, it's going to give me this solid gray box that appears.
That when I click on this gray box, it's going to allow me to type in formatted text. This is a very simple way to quickly indicate where you need to add text. Another thing that can save your time is with this box highlighted, I can use the keyboard commands of Ctrl+C for copy. I can replace my cursor where I want the next placeholder and use the keyboard command of Ctrl+V for paste and it's automatically pasted there. So, there's two ways to enter it, down here at the Objectives I could go to Legacy controls and I can add that text placeholder or I can copy and paste the text placeholder from somewhere else.
Please notice however, when I added the text placeholder under Objectives, it's a much smaller gray square box than under Lesson and Unit. That's because I added it as formatted text. Here, the word, Objectives is only a size 12 font. Where up here, the word Lesson is a size 18 font. Because of that, this placeholder box will type size 18 font. Down here under Objectives, this placeholder box, we'll type size 12 font. At this time, I'm going to highlight the small size 12 font box.
I'm going to use Ctrl+C and then Ctrl+V to paste that under the Content Standards, Materials Resources, and throughout the rest of this lesson plan. We now have text form fields every place that we need to enter text into this lesson plan. This will allow me to very quickly open up my lesson plan, take a look and figure out if I have every single element filled out before I save it or print it. You'll notice however, that I did not add one of those gray boxes under the Date section. The reason is, is we're going to take advantage of Microsoft Office's Content Controls to do the date a little bit differently.
Up in the Developer tools, under the Content Control Section, we're going to choose the date picker. This is going to insert a gray box with a small gray drop-down menu. When I click this drop-down menu, it will bring up a small calendar in which I can select the date. I'm going to choose July 5th. And you'll see that date is automatically entered. Please notice that it kept the formatting of the text that was next to it. It is size 18 font which matches the word Date. Now that we have these form filled placeholders and this date placeholder into our document, we are able to quickly open it up using Microsoft Word's template browser, fill out a lesson plan, print it and save it.
And save ourselves a lot of time.
- Creating lesson plan templates
- Creating worksheets with math equations, charts, and graphs
- Grading papers
- Creating a gradebook in Excel
- Creating an animated presentation
- Setting up a school email account in Outlook
- Storing documents online with SkyDrive
- Creating a class website with SharePoint
Skill Level Intermediate
Q: This course was updated on 10/01/2014. What changed?
A: We added a brand new chapter on Office Mix, the PowerPoint plugin that allows educators to record interactive presentations and test students with quizzes.
Q: This course was updated on 10/15/2015. What changed?
A. We added videos for OneNote, OneDrive, and Office Online. OneDrive replaced SkyDrive as the cloud-based file service.