Join Aaron Quigley for an in-depth discussion in this video Adding and configuring media, part of Office for Educators.
Adding media to a slideshow presentation is a great way to keep students engaged with the class. And move away from a static text-driven presentation to a more dynamic delivery of content. For this video, we'll be opening up the Media Presentation PowerPoint and the associated media files located in the Video Six folder of the exercise files. With the media presentation PowerPoint open, I'm going to go ahead and go to slide number 2. The first thing we're going to do is to embed a video directly in this PowerPoint slide. You'll notice, too, I've added a graphic to this slide, that is a wide-screen television. This graphic is a PNG file and there are no backgrounds to it.
So, as you move it around the slide, you can see it's completely clear in the middle as well as the sides. I'm going to use my guides to directly align it in the center of the slide. And let's go ahead and embed a video. The best way to insert a video is to select Insert in the ribbon. Choose Video on the right-hand side. And we're going to select Video From My PC. In the exercise files, under Video 6, there's a video titled Farmers Market. Let's go and select that video, and click Insert. The video resolution is quite a bit larger than the slide resolution, and so it automatically defaults to the full width of the slide.
To change this, we're going to select the top right hand anchor, we're going to click and hold. And we're going to drag it down until it's about the height of our television. That looks about good. I'm now going to click the center of the video and drag it right so that it lines up inside of our television. If I click away from it, I can now see that the video is inside of the television. The next setting I'm going to adjust is, I'd like this video to start playing the minute the slide's brought up, not on a mouse click. To do that, I'm going to select the video. Under the Video Tools and the ribbon, I'm going to choose Playback.
Here, we have a variety of options. I could fade the video in or out. And I can choose to play it On Click or Automatically. Please note that choosing On Click does not mean that you can click anywhere on the slide during the presentation. You must click the Play Button for the video to play properly. If you click outside of the video, you'll simply advance to the next slide. Which is one of the reasons I choose automatically for my classroom. Now that we have the video set to play automatically, the last thing to do is take care of some of the graphics. If you remember our graphic, part of the graphic's being cut off by the actual video itself. This can quickly be fixed by selecting the video, right-clicking, choosing Send To Back. And send all the way to the back.
If I had other graphics, I may want to choose to send it back one layer at a time. But since the only elements are the video and the television graphic, I can just choose send straight to back. Clicking outside of it now shows my television set is properly displayed with the image behind it. I'm going to select Shift+F5 to bring the slide up, and we can see that it automatically starts playing. Hitting Esc on the keyboard will take us back to editing our slides. The next thing we're going to embed on our slide is a photo that has some audio that plays along with it. To do this I'm going to go back to my Insert tab and this time I'm going to select picture under the images section.
Once again in the exercise file, there's a picture of seagulls. I'm going to go ahead and select this picture and click on Insert. Right away the picture inserted into the middle of the page. To change its size I'm just going to move it over to the left hand side. The bottom right hand corner I'm going to select its anchor point, I''m going to click, and I'm going to drag these seagulls a little bit bigger. I want to be careful not to drag them too big so the image is cut off. But right about there I can see that even though the image overhangs the slide, that the seagull itself in the image will be on the slide when it's projected. To double check that, I can quickly hit Shift F5, see that my seagulls do indeed appear on the screen.
I can hit Esc to come back. And now I'd like to embed a small audio file that's going to play at the same time the slide comes up. The audio file is inserted very similar to the video slide. I'm going to click on Insert in the ribbon, on the right-hand side, I'm going to select Audio, and then Audio from My PC. Once again in the exercise file, we have an audio file of seagulls. I'm going to go and select the audio file, and click Insert. Now, the small picture icon up here that tells me my audio file has been placed on the slide. I'm just going to set it off to the right-hand side. I can go ahead and play that to make sure that it's working.
Yup. Everything seems great. With the icon selected, under the Audio tools in the top ribbon. And under Playback, I'm going to go ahead and choose to have this play automatically when the slide's presented. So when the slide comes up our students should automatically see three seagulls and then they should hear the seagulls sound in the background. Let's go ahead and press Shift+ F5 to make sure that works. I'm going to press Esc and go back to editing our slides. Adding this kind of media to our PowerPoint presentations will make for a much richer presentation to our students.
- Creating lesson plan templates
- Creating worksheets with math equations, charts, and graphs
- Grading papers
- Creating a gradebook in Excel
- Creating an animated presentation
- Setting up a school email account in Outlook
- Storing documents online with SkyDrive
- Creating a class website with SharePoint
Skill Level Intermediate
Q: This course was updated on 10/01/2014. What changed?
A: We added a brand new chapter on Office Mix, the PowerPoint plugin that allows educators to record interactive presentations and test students with quizzes.
Q: This course was updated on 10/15/2015. What changed?
A. We added videos for OneNote, OneDrive, and Office Online. OneDrive replaced SkyDrive as the cloud-based file service.