Join David Rivers for an in-depth discussion in this video Adding audio and video files, part of OneNote 2016 Essential Training.
- When it comes to a paper notebook versus a digital notebook, here in OneNote 2016, there are simply things that you cannot put into a paper notebook that you can here in OneNote. We're going to look at inserting media files, such as an audio file and a movie file. And we're going to do it with our Landon Hotel notebook we've been working with. If you skipped to this movie, open Landon Hotel0205 from the Chapter 2 folder, and you'll notice, we left off here looking at the Assets section, and we created a page called Logos where we inserted our picture.
Let's add another page here. We'll click Add Page and type in Media Files. Perhaps we'll be creating different presentations where we'll need media files like background music, maybe a video clip. We can store things here in our notebook so we have easy access to them, and we do it by going to the Insert tab on the ribbon. We've already Inserted things like pictures and screen clippings. Now if we wanted to insert, say, an audio file like an MP3 file, or a movie file, you won't find the links directly to them here on the ribbon.
You need to attach those files using File Attachment. We can attach all kinds of files to our notebooks, but when we attach things like an audio file or even a movie file, they behave differently inside our notebook, so let's click File Attachment and we'll navigate to the Chapter 2 folder of your Exercise Files and we'll start with this one here, Background Music. This is an MP3 file. When we click it, we'll go down to Insert, to insert it directly onto the page. Now, depending on your operating system and your settings, you might see this Insert File dialog.
You may not. It may go directly to inserting right on your page but definitely, if you see this, we don't want to insert a printout of an audio file, we want to attach the file. So clicking that adds it to our page right where our cursor was flashing. And now when we go over to the placeholder and actually hover over it, you can see it is an MP3 file. Click once to select it, and these little control buttons pop up. Another thing happened up here on the ribbon, a new tab, Playback, under Audio and Video just showed up. Where we also see the Play button, and once we start playing, we can pause, stop, rewind, and fast forward.
We can even access our Audio and Video Settings for OneNote directly from here. But let's click Play and give it a listen. (somber piano music) All right, clicking Stop stops it. That's exactly what we were hoping for. We now have it stored in our notebook. So let's click anywhere outside the placeholder and try inserting a movie file. Let's go to the Insert tab and we'll go to File Attachment again. This time, we're going to go get this one called Oxford_street.
As you hover over that, you can see it's a Windows Media Audio/Video file. The extention is .asf. Give it a click and click Insert. Again, we'll attach the file if you see this dialog, and it's attached, just like our MP3 file was, but this is a little bit different. Click once to select it, and you'll notice there are no controls popping up, and in fact, if we go to the Playback tab here, and try to play this, it's actually gong to play our MP3 file. (somber piano music) Click Stop to stop that.
So in this case, because we have a .asf file, a movie file, we don't see those controls popping up. You may with other types, but in most cases, a movie file, like a .mov file or an MPEG file, you won't see playback options. You need to double click to open them up in a separate program, but we can do it right from here. Just double click. You might see this Warning, unless you've turned it off, that opening attachments could harm your computer. I'm going to click OK. And there it is.
Video file opens up, you can see in my Windows Media Player here. And I can close it, so I didn't actually have to leave. Just double clicking right from the page opens up the separate program for viewing, so, when you have media files that you need stored in your notebook, remember you can always attach them, like any other file. Sometimes, though, you want to record your own audio or video files. That can be done. We'll do it next.
- Describe OneNote.
- Explain how to open a OneNote notebook and use the interface.
- Differentiate between pages and subpages.
- Describe how to use screen clippings.
- Explain how to add audio and video files to a page.
- Identify the steps for creating a table.
- Cite the benefits of using password protection.
- Differentiate between various keyboard shortcuts.
- Summarize how to save a page to OneDrive or SharePoint.