Join Aaron Quigley for an in-depth discussion in this video Accessing and creating documents in the cloud, part of Office for Educators.
- For a lot of this course, I've been using a downloaded version of Microsoft Office. There's a lot of ways you can get Microsoft Office now, including a 365 subscription, or purchasing and downloading the Microsoft products individually. Microsoft Office also recently launched an online version, which I think is perfect for the classroom. If you navigate simply to Office.com and scroll down the page a little ways, you'll see that you can now get started with online apps and there's the entire variety of Office apps available that you can access free and online.
Let's go and click on Word and open it up. So, here in my web browser, I've been able to open up the starting page to Microsoft Word. If I select one of these sample papers, such as the MLA style paper, you'll notice that I can actually open up this MLA style paper directly in my web browser and I still have all the functionality of creating a Word document. The formatting ribbon at the top looks very similar to the desktop app. I still have the opportunity to edit and format the page from the home tab. I can insert things, such as pictures and tables and page breaks.
I can also view the Page Layout and a variety of options all directly inside the web browser. Because this is free to use, if your school has access to computers, but you don't have licenses for Microsoft Office, this is a great opportunity to get your students familiar with a program that they'll probably use some point throughout college or career. In addition to creating these documents online, I can save these out as regular versions of Microsoft Office documents, such as here in Microsoft Word, I could save this as a .docx. This is important, because it allows me to download and to send this document to someone else who's using maybe a desktop version of Microsoft Office.
Now, in addition to creating documents here online by going to office.com, you can also quickly create documents from your OneDrive account. Here, in OneDrive, which you looked at earlier in this course, under the New tab, I now have the opportunity to select a Word document, an Excel workbook, PowerPoint presentation, a OneNote notebook, an Excel survey or even just a simple Plain text document. As you're working with students, having a complete online environment, such as creating Word documents in the Cloud and storing them in the Cloud is a great way to simplify the tech issues that happen in your classroom.
When students come in for the day, they can use any iPad, any tablet, or any computer and still have access to the documents they were creating or the files that they were using the day prior without having to have access to that specific hardware they used the day prior. One thing to keep in mind is that working online is a little bit different than working on the desktop. For example, here, I'm gonna go and create Document1.docx simply by clicking on it in my OneDrive account. And I'm just gonna type some information. Now, notice that this opened up in Word online and opened up in a new tab in my web browser.
I have not hit the Save button. In fact, I've done nothing except for open this document and type "Document 1". And I'm gonna go ahead and close this particular tab. Let's go ahead and understand what just happened. When I created a new document, it's automatically adding that document to the file level or the root level of my OneDrive account. If I click on that document, it's gonna open it back up and you'll notice the text I added is still there. Further, it's opened it up in a preview mode and if I'd like to edit this document, I'd have to go to Edit Document and then choose whether I'm gonna edit in Microsoft Word on my computer or edit online in the Microsoft Word online version.
The reason I didn't have to click Save is because when I'm working in Microsoft Word online, it's automatically saving every few seconds as I'm working inside this document. The reason I point that out is, some students will become very familiar working in Microsoft Online and they'll forget that saving a document is an important part of that step. If you decide to use Word online or Excel online or any of the online Microsoft products with your students, I highly recommend that you take the time to make sure students understand that saving is an important part of the work flow so they don't accidentally lose information the next time they're working offline in a Microsoft Office product.
- Creating lesson plan templates
- Creating worksheets with math equations, charts, and graphs
- Grading papers
- Creating a gradebook in Excel
- Creating an animated presentation
- Setting up a school email account in Outlook
- Storing documents online with SkyDrive
- Creating a class website with SharePoint
Skill Level Intermediate
Q: This course was updated on 10/01/2014. What changed?
A: We added a brand new chapter on Office Mix, the PowerPoint plugin that allows educators to record interactive presentations and test students with quizzes.
Q: This course was updated on 10/15/2015. What changed?
A. We added videos for OneNote, OneDrive, and Office Online. OneDrive replaced SkyDrive as the cloud-based file service.