Join Gini von Courter for an in-depth discussion in this video Create a Sway from an existing document, part of Sway Essential Training.
- [Instructor] There are different entry points to create a new Sway. You can start from a template. You can create a new Sway without using a template, from scratch. You can start from a topic or you can start from a document. You can create a Sway using any Word, PowerPoint, or PDF document that you've created previously. Now I say any and that might be a bit of an exaggeration. If you have a document that is too big to upload, you're not going to be able to import it and use it. But let's assume you have a PowerPoint presentation with a few slides, a PDF with a few pages, or a Word document that's largely text.
But you would like to use any of these as the basis for a Sway. Click Start from a Document. Navigate to your document. And I have an employee orientation PowerPoint presentation. You can do this with older PowerPoints as well. The PPT extension PowerPoints are also supported. And notice, it says sorry, Sway doesn't support documents larger than 20 megabytes. Okay. So my choices for that particular document would be to take out the slides that I don't want to use.
Perhaps it has a video in it. Remove some other things that I don't need. And then try again. Or I could try a different document. In this case I'm going to import a PDF. Just a moment, we're creating a Sway from KinetEco story branding PDF. So this is my organization's branding story. And it has lots of information in it. This is our text, our staff, our information.
Notice that each image becomes its own card. This is the order in which the text and the images were presented in the document. Then each section of text becomes its own card. And the sections are really determined, and the sections in this case are being determined by where there are images. So when there's an image, that provides the break for the next section of text. If I wanted to play this right now, I can click here to return to editing, but check out how just wicked easy it was to create this Sway.
As I scroll, my images drop in. Now they're not quite right, and that's because the text for each person was below their image and when the Sway was put together, it has for example Simon up here in Company Structure as opposed to being near his text. These are things though that I can fix relatively easily. I don't have a lot of navigation going on here because I only have one section to the Sway that I've created.
But I can scroll to see what I have and then I can return to editing to work further with this particular Sway. Heartened by how great this looks this quickly, I'd like to create another Sway. I'm going to go back to Sway. Notice that the Sway I've created is right here. And I'm going to slide out to PowerPoint real quickly and show you the problem in this presentation that I can't upload it. And it's that it has a video right here.
So I'm simply going to make a copy of this presentation and I'm going to delete this slide, save my presentation, and close it. And now when I choose to start from a document, I'm going to use the trimmed version of this presentation. Again, all I needed to do was remove one slide. It's not that I can't have video. I just can't upload a file that large and I can add this video back in afterwards. I'll have patience with this process because it's not just importing it, it's also using the slides and my content to create a draft Sway.
This took a few minutes to load up and you want to be patient with it if you have a lot of images. This is my PowerPoint New Hire Orientation. It has image cards and to give you a feeling for this, my second slide had three images on it that were icons and each of them has been given its own image card. This is an entire slide. So if there are independent graphics on a slide, then Sway made the decision to make them independent graphics.
If I have a slide that has Smart Art on it, then the entire piece of Smart Art comes over as my org chart. This entire chart, a table, and so on. I can rearrange this, I can design it, I can do anything else to it I would like but if you take a look, this isn't a bad start to a presentation. And when I imported a PDF that was text heavy, I would then be adding illustrations and other media. Here where I'm importing obviously a lot of images, I'll probably be adding text, in both cases I'll be working the design elements.
But in both of these cases, my PDF and my PowerPoint presentation, importing them to create a Sway gave us a good start.
- Formulate Sways from existing documents or from scratch.
- Integrate heading cards and backgrounds into a Sway.
- Plan a design and navigation strategy for a Sway.
- Explain how to duplicate and remix when putting together a Sway.
- Recognize how to embed other content such as a YouTube video into a Sway.
- Illustrate how to make a copy or a template.
- Summarize ways to share a Sway.