Join David Rivers for an in-depth discussion in this video Understanding the user interface, part of Office for Mac 2008 New Features.
In this chapter we are going to explore a number of new and improved features that are not specific to any single application in the suite but rather shared across multiple applications. We'll start with a quick look at some changes you'll find with the user interface before moving on to some of the fresh new tools designed to make your life easy like the extremely powerful yet easy to use Elements Gallery and SmartArt. We will begin with a look at the user interface. Now when you install Office on your Mac, one option is to place each of the icons for the application on the dock for easy access if you plan on using them a lot. You can see I've got that down here on my dock. But you can access the Office applications by browsing to other locations in the Applications folder here. You can see under Applications, I have got Microsoft Office 2008 and there is my Applications.
So let's start with Microsoft Word, one of the more popular applications in the suite. I am going to double-click it here to launch Word. Now the very first thing that's going to happen is the Project Gallery appears. Here's where we can get a head-start. Down on the left- hand side we've got those categories and you can see Blank Documents is selected and way over here on the right is a Word Document. So if I click Open right now, I am going to get a Blank Word Document, that's my starting point. But you can see I've got some other Word options here under Blank Documents, I've got Publishing Layout and Notebook Layout as well. We will talk about those later on for sure.
We can also access our own templates and then we've got categories like Brochures and Calendars and Labels. Some of the categories have sub-categories. For example, if we go down to Home Essentials, you'll notice a little triangle next to Home Essentials, if I click on that I expand the branch to show Finance Tools and Fundraising and so on. And I can collapse those branches by clicking the little icon again. So let's just keep Word Document selected over here on the right-hand side. We'll start with a simple blank document, we'll click the Open button here which launches Microsoft Word and you can see that I've got my standard user interface showing up here with a blank document.
Now if you are a Mac Office user who is moving to this latest version from 2004, you are going to feel right at home here because you will still find your pull-down menus across the top, we've got File, Edit, View, Insert, etcetera. And then you've got the toolbars down below. Here is our Standard toolbar that we see by default. Of course we can view additional toolbars by going to the View menu and then down to toolbars. Let's just turn on our Formatting toolbar. You can see that appears right here down below my Standard toolbar.
Now by default we do see that Standard toolbar with the Format toolbar on, you're going to see that, thanks to Apple's human interface guidelines, toolbars are now docked within the Application window, and they have this new unified toolbar appearance. Check out over on the left-hand side here, we've got the Formatting Palette showing up. So in this little window where we've got several palettes, you can see if I click over here on the Objects Palette and then I've got this one here the Citations, Scrapbook. The very first one is my Formatting Palette.
Now the Formatting Palette is our one-stop shop for context sensitive formatting options, well, it's now been merged over here with the toolbox to form one single unified palette, and the goal here was to allow users to feel the sense of new possibilities while feeling at home with the new and improved tools. So we've got all these options down below. Now if you are familiar with the new Ribbon in Microsoft Office 2007 on the PC you won't find it here. Now Microsoft wants Office for Mac to behave like a great OS X application. So the UI is designed for a Mac maintaining the qualities Mac users look for in a strong Mac application.
So instead of the Ribbon you'll find the brand spanking new Elements Gallery here under the toolbars. So here you can see Document Elements, Quick Tables, Charts, SmartArt Graphics, WordArt and so on. Now I can access the Gallery by clicking the Gallery button and I can turn it off by clicking it again. So you can view those options for those various tabs or you can just click the tab itself and click the tab again to collapse it. Now we are going to devote the entire next lesson to the Elements Gallery, but in short this is a visually rich gallery that allows you to quickly find commonly used, but often times hard to create elements.
Now below at the very bottom are your View buttons and because we do have a couple of new views down here I want to draw your attention down to this bottom corner, here in the middle for example we can change our view from our current view by the way which is Print Layout View if we want to go to a Publishing View or to our Notebook View we can do it right from down here. So that's a quick way to change views, like I said, we are going to talk about those two views a little bit later on. Now different options are going to appear in different applications. For example the Elements Gallery across the top here has five tabs up across the top in Microsoft Word. We've got Document Elements, Quick Tables, and then we've got Charts, SmartArt Graphics, and WordArt. All three of these will appear in each of those other applications like Excel and PowerPoint. So if I wanted to check out those options I can go down to my dock, and I am going to launch PowerPoint, and again the Project Gallery shows up with PowerPoint presentation selected. I'll click Open, and you can see I've got many more buttons showing up across the top here in my Elements Gallery, I've got Slide Themes and Layouts and Transitions and Tables Styles and then here there are Charts, Smarter Graphics and WordArt, how about Excel? Go down to the dock, and we'll launch Microsoft Excel. Again the Project Gallery this time, we can see Excel Workbook is selected. I'll click Open and in this case I've just got sheets as well as my other three: Charts, SmartArt Graphics and WordArt.
All right, so if you haven't figured it out already the Elements Gallery is maybe the biggest new feature of Office 2008. So let's take a detailed look at it in the next lesson.
- Exploring the new interface Using automater workflows in Excel Using the publishing layout in Word Sending PowerPoint slideshows to iPhoto Using Excel's new ledger sheets Creating charts Using filtering and phishing filters in Entourage Managing events and tasks in Calendar