Join Nick Brazzi for an in-depth discussion in this video Touring the interface, part of Office 365 for Mac: Learning Word.
- If you're using Microsoft Word on the Mac for the first time, you should take a minute to get familiar with a few key components of the application interface. The interface is very similar to many current and recent versions of Word on other platforms. So, if you've used a different version of Word, there should be some very familiar elements. I'm going to start by launching Word, so this is the welcome screen and you have some options for opening existing documents, or starting a new document here on the welcome screen. Now, if you've used Word on Windows or Android, you may be familiar with the backstage view.
Now, Word on Mac does not have the backstage view, but this welcome screen is pretty similar to that. Now let's look at these options we have over on the left side. Up here at the top I see one big button with my initials on it, and if I click on that I see some information about my Office 365 account. So you'll see this if you've installed Microsoft Word using an Office 365 account. If you're logged into your 365 account you'll have access to your OneDrive, and then of course there'll be a button to sign out. I'm not going to make any changes here, I'm just going to click outside of that.
So next, working down these options on the sidebar, you can see that the New section is what's currently active. This is where you go to create a new document. Any time you start a new document, you're starting with a template. Some templates give you pre-designed starting points for news letters, or journal entries, or brochures, or resumes, lots of different templates. And of course there's a blank document template, up here at the top if you just want to start with a blank document. But we're going to talk all about templates in a separate movie. Now if I click on the Recent button, this is where I can go to open files that I've opened recently.
So, I can see a list of all the files that I've opened recently. I can double-click on one of these to open them. And finally, the Open button will let me open an existing file. So, I can go here if I want to continue working on a file that already exists. Again, I see my OneDrive is here, and that's only here because I'm logged in with an Office 365 account. So, if I have files stored on my OneDrive, I can go through these folders and I could open up a file from here. But it's more common to open files from my computer, and to do that I would click on My Mac.
So if I do that, it opens up what's basically a Finder window, and I can browse through the files on my computer. Now, a quick note here, I'm going to cancel this just to get out of this. If you ever need to get back to that welcome screen, all you need to do is close any current window that might be open, and then go down and click on the Word icon in the dock, and it'll open up that welcome screen again. But, I do want to actually open a file, so I'm going to go to this option for On my Mac, I'm going to go to the Desktop, into the Exercise Files for this course, and I'm just going to double-click on one of these documents to open it up.
So now we're in the main document window. And this is where you'll be spending most of your time when you're working in Word. So first, like any Mac application, you have menus up at the top of the screen. That's where we see File, Edit, View, and so on. You can click on one of these menus and it opens up and it gives you a bunch of options there. The File menu is where you go to save your file, which is something we're going to spend some time with in a separate movie, but there are other important controls like opening a document, creating a new document, printing, and so on.
Now, I'm not going to go through all of these menus, because almost everything that you would do in these menus, you can also do in the ribbons. And so the ribbon is this bar across the top of the window here with a bunch of little buttons. So the ribbon has lots of commands that you might use in Word, and we're going to be using a lot of those commands here in this course. So you can do things like change your font size, change the formatting of your font, or make it bold or underlined. You can change your paragraph alignment, apply styles and stuff like that. But I'm only seeing a fraction of the tools that we have available in Word.
That's because I'm only looking at one ribbon. Currently, I am in the Home ribbon. So you see these words across the top above the ribbon? Well if I click on those, it'll take me to other ribbons. So this is the Insert ribbon, and this is the Design ribbon. And you're going to find other tools inside of those other ribbons. We'll talk about some of these other ribbons later in the course, but you're going to spend most of your time in the Home ribbon. So it's good that you know at any time which ribbon is currently active. Now, above the ribbon is an area that we call the Quick Access toolbar.
It's where we have these tiny buttons up here near the top. So, here you have access to some very common controls. So, for example this little button that looks like an old style floppy disk, this is a shortcut to save your document. I also have an undo command and a redo command. This button next to the Save button, will open up your welcome screen if you ever need that. I'm going to cancel that. And then on the right side of the Quick Access toolbar is a search field. So you can search your document for a specific word or a phrase. Of course, the main part of the window here is where you're going to work on your document.
Now, we're going to be covering the core functionality of writing and formatting text in another movie, so I'm just going to skip the main part of the window for now. But this is where you'll do most of your work. And finally, there's a toolbar down at the bottom of the window, and this toolbar will give you information about your document, like how many pages are in your document, how many words are in your document, and so on. You have some different options for different views, and then there is your zoom control. You can actually grab this slider and drag it left or right to zoom closer, or farther away, on your document.
So here, I can see five pages at a time, but it's kind of hard to read those documents. If I zoom in, I can see one page at a time and then it's a lot easier to read. You can also click on the actual percentage number right here, mine says 156, if I click on that, I can type in a very specific number, like maybe 125, and that'll zoom it to the ratio that I want. Or I can click on that button and choose one of the preset zoom ratios. Click Okay, and it'll set it to that zoom. So those are the core elements of the Word interface.
You do not have to be intimately familiar with all of the options and the ribbons and the menus, but I do want you to know what the ribbons and menus are, and I want you to be familiar with the welcome screen. With that, you're in a good position to follow me through the rest of this course.