Join Alicia Katz Pollock for an in-depth discussion in this video Syncing contacts, part of Outlook for Mac 2011 Essential Training.
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If you already have names and addresses in Apple's Address Book or you want to take advantage of Address Book's integration with your Mac, you can synchronize it with Outlook, so that the same contacts are in both places. Before you turn on the contact sync though, one morning. If you already have addresses in both programs, when the merge happens, you may find duplicates in either or both programs. It's best to turn this feature on as soon as you get started with Outlook to avoid any replication. So to turn on the synchronization, go up to the Outlook menu in the upper left-hand corner, click on it and choose Preferences.
Go down to the bottom row to Sync Services and click on that. Put a checkmark in front of Turn on Sync Services for contacts. It notes that you will Merge your Outlook contacts with your Address Book and MobileMe. If you do want to synchronize with other applications, you could also use Apple's iSync. If you have multiple email accounts you can synchronize whether you want one or all of them to synchronize to Address Book, and here is where you'll choose which account will hold the contacts that come in from Address Book. Now that we've turned on the services, we'll go ahead and close our preferences, and it tells us we've enabled Contacts sync, and I'll click OK.
Now as it runs the synchronization, if you do have the same addresses in both places, you are going to get this Conflict Resolver window, and I have 4 sync conflicts and I definitely want to review them now. So I'll click the Review Now button. Here is the same person in both places. I'll look at the data. If they are the same, it doesn't matter which version I keep. If they're different, I can choose which of the two that I want to keep, and then click Continue. I'll go ahead and finish the synchronization.
Now when I open up my Address Book I can see all of my new addresses that have been added from Outlook, and the ones that were the same in both programs are now just in here one time. By taking advantage of Sync services, your address book can be consistent between Outlook, Apple's Address Book and your MobileMe.
- Setting up Exchange, IMAP, and POP accounts
- Importing email and contacts
- Reading, sending, and deleting email
- Understanding the Outlook 2011 Information Rights Management tools
- Organizing email with Conversation view
- Creating and syncing contacts
- Using tasks and appointments
- Organizing with categories, flags, and smart folders