Join Maria Langer for an in-depth discussion in this video Reformatting with Quick Style sets and themes, part of Word for Mac 2011 Essential Training.
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Word 2011 includes two features that make it very quick and easy to change the appearance of a document once standard styles have been applied to it. Those features are Quick Style Sets and Themes. The Quick Style Sets are brand new in Word 2011. They are basically variations on the standard styles built into Word's normal template. You access them from the menu on the Ribbon. That would be this menu right here. As you can see choosing one of the Quick Style Sets has an immediate and dramatic impact on the appearance of your document.
All styles are affected, some quite dramatically. You will probably like some of them more than others. You might even hate some of them. I am not particularly fond for example of Thatch. If you decide not to use one of the Quick Style Sets, you can go back to your original document by choosing Reset to Quick Styles from the Template. So I will pick that menu again, Reset to Quick Styles from Template, and that brings me back to where I was. Themes, which were introduced in Word 2008, are similar to Quick Style Sets but are mostly concerned with font and colors.
You can use the Themes menu on the Ribbon to choose a theme. That's this menu right here. Pull that down and you will see a bunch of different themes which are mostly color combinations. When you choose a theme, the document changes immediately. Notice how font spacing, indentation and effects aren't really changed. Theme changes are more basic and designed primarily for color coordination. Here is another example here. Of course, you can combine the two features. For example, we might want to choose Formal from here and then maybe use the Breeze theme.
That gives it a whole different look, and maybe try Perspective. And we will use that with the Advantage theme and again, another big change or maybe try Word 2010 and then maybe the Sketchbook theme which is down here. These are in alphabetical order. Now, as you can imagine, you can spend a lot of time playing around with this. My advice, if you decide to use this feature regularly, is to find the combinations you like most and use them.
That will add a level of consistency to all of your documents and make it unnecessary to play around with combinations over and over. You might not, however, find a combination that's perfect for you. In this example, I like the combination that I have got, but I do want to make a few changes. Fortunately, I can modify the document styles to better suit my needs, and that's up next.
- Navigating the interface
- Using the Document Gallery
- Inserting, deleting, moving, and copying text
- Finding and replacing text
- Undoing and repeating actions
- Setting paragraph alignment, line spacing, and indentation
- Working with cell and tab tables
- Applying styles and themes
- Adding headers and footers
- Inserting images in a document
- Building outlines
- Tracking changes
- Printing documents, envelopes, and labels