Join Alicia Katz Pollock for an in-depth discussion in this video Previewing and saving attachments, part of Outlook for Mac 2011 Essential Training.
People use email to send you documents and photos. Here's how to work with them. When you receive a message with an attachment, you will know because to see a little paperclip right here. When you click on the message, you can see what's attached. Click on the Preview button to see a sample of the actual document. Note that this is a Quick Look Preview, one of the features of the Macintosh operating system. So you can also see the preview by simply clicking once on the attachment then pressing the Spacebar. Press the Spacebar again to close the window. To open the attachment, double click on it.
If it's a PDF or a picture, your Mac's preview program will open. If you have the original program it was created in, for example Microsoft Word, that program will open. To save the message without opening it, go up to the Message menu, hover over Attachments, and choose Save. Note this little blue down arrow. When you click on it, it gives you the ability to save anywhere on your computer. I will go ahead and save it. If you want to keep the email message but not the attachment, you can also go back up to the Attachments menu and choose Remove.
You can also get to any of those options by right-clicking or Control- clicking on the attachment. That will pop up a context sensitive menu and you can open, save, preview or remove the attachment this way too. If the email has multiple attachments, use Save All and Preview All to perform the actions on all of the attachments at once. Occasionally, you may get a message where all the pictures are in line in the message instead of included as attachments. When that happen right click on the message and you can save it as normal.
Sending attachments is one of the most useful purposes for email and Outlook manages it very well.
Author
Released
10/26/2010- Setting up Exchange, IMAP, and POP accounts
- Importing email and contacts
- Reading, sending, and deleting email
- Understanding the Outlook 2011 Information Rights Management tools
- Organizing email with Conversation view
- Creating and syncing contacts
- Using tasks and appointments
- Organizing with categories, flags, and smart folders
Skill Level Beginner
Duration
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Introduction
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Welcome50s
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1. Setting Up Outlook
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Introducing Outlook 20112m 2s
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Setting up IMAP accounts2m 19s
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Exploring the user interface2m 30s
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Customizing the view3m 8s
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2. Reading Email
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Exploring the Inbox1m 51s
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Checking for new mail3m 42s
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Deleting email1m 16s
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Printing emails1m 55s
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3. Writing and Sending Email
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Creating a new message4m 10s
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Formatting messages5m 18s
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Adding attachments1m 44s
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Replying and forwarding3m 5s
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Working with signatures4m 11s
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Working with priorities1m 9s
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4. Organizing Email
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Arranging your Inbox3m 40s
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Using the Conversation view2m 47s
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Creating message rules7m 23s
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The Mailing List Manager2m 12s
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5. Managing Spam
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Managing your Junk folder3m 17s
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Recognizing spam2m 3s
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6. Working with Contacts
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Viewing contacts2m 42s
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Creating contacts6m 15s
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Creating contact groups2m 41s
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Printing your contact list1m 50s
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Syncing contacts1m 58s
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7. Working with the Calendar
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Viewing the Calendar5m 25s
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Creating appointments7m 12s
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Adding holidays2m 23s
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Printing your calendar1m 39s
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8. Working with Tasks
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Managing your tasks4m 40s
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9. Working with Notes
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Creating new notes4m 50s
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Managing your notes3m 44s
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Printing notes55s
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10. Getting Organized
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Using categories6m 14s
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Flagging items4m 15s
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Searching and smart folders4m 49s
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Using folders1m 36s
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Right-clicking3m 14s
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11. Using Outlook's Tools
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Setting preferences7m 1s
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Using AutoCorrect2m 9s
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Using My Day5m 17s
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Using the Scrapbook5m 38s
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Using the reference tools2m 58s
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Getting help2m 34s
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Backing up3m 6s
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Using the Database Utility2m 54s
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Conclusion
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Final thoughts32s
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Video: Previewing and saving attachments