Join David Rivers for an in-depth discussion in this video Exploring the new Ribbon interface, part of Migrating from PowerPoint 2008 for Mac to PowerPoint 2011.
If you're going to be migrating from PowerPoint 2008 to PowerPoint 2011, your biggest adjustment will be getting accustomed to the new fluent user interface. So we're going to take a moment now to compare PowerPoint 2008 with PowerPoint 2011 in terms of its user interface. Here in PowerPoint 2008, you're familiar with the menu bar across the top. File, Edit, View, all the way across to Help. Then you'll see the title bar with the name of the presentation, then the toolbar with shortcuts to some of the commands that you would find in those menus, but these are probably more frequently used commands, and this is customizable as well.
Down below that the Elements Gallery shows a number of tabs, giving you quick and easy access to things like transitions. so if you wanted to change your slide transitions, you could go here to see little thumbnail representations. Click a tab again and it collapses, giving you more real estate to work on your slide. You also have down the left-hand side a navigation pane with slide thumbnails. Your View buttons in the bottom left- hand corner. Rulers on the left and across the top. A scrollbar over on the right -hand side for scrolling through the various slides in your presentation and you always know where you are in the bottom right-hand corner. The slides are numbered and you'll know exactly which slide you're looking at.
If we flip over now to PowerPoint 2011, looking at the same presentation, it looks quite familiar, the user interface, but there is something brand new here we need to discuss. Across the top, the menu bar, just like we saw in 2008. There is a new menu here though, the Arrange menu, for working with objects on the slide. Then below that the toolbar. Toolbar doesn't have quite as many buttons on it as we saw when in PowerPoint 2008, but it's totally customizable as well.
Now, there's no Elements Gallery but we do have this new Ribbon, and the Ribbon is broken up into several tabs. The Home tab is where you'll see things like options for working with slides, creating new slides, changing layouts, and adding sections, something that's new to PowerPoint 2011. Then you'll see the font options, and if they're grayed out, it really just means that you haven't selected anything to work on. So it's context-sensitive, giving you the tools you need when you need them. Over in the Insert group, we can insert a number of different things.
As we go through these tabs, you'll see they're all grouped together, giving like commands. So if we go to Tables, all your table commands in one easy to find location, all of your chart commands in the Chart tab, and so on. Now, this Ribbon is collapsible. So if you're concerned about your real estate and you need more room to work, over on the right-hand side the little arrow button will collapse the Ribbon, so you're looking at tabs just like the Elements Gallery, and now you have more room to work on your slide. You can bring it back by clicking the arrow, which will keep it expanded, or when it's collapsed, just go to any of these tabs, give it a click.
So let's just leave it open. We'll go back to the Home tab here and show you how it's context-sensitive. If we go to the slide, slide number 1 in our presentation, and just click on the grape, this is a picture, so you'll notice a new tab appears, the Format Picture tab. And when we click there, we're going to see formatting options for working with the selected picture. When we go to text like New Hire Orientation and click in there, notice the Format tab is just Format now. Formatting text, so if we go here you'll see all of the text formatting options.
And on the Home tab you'll also notice that the Font group has a number of options that just became available because we're working with text. So it's really designed to make it easy for you to find commands, always making them accessible when needed so you always have the tools you need when you need them. We'll just click off the slide so nothing is selected. Now, we still have a scrollbar on the right-hand side. You'll notice the Notes area down below. Our different View buttons in the bottom left-hand corner for changing views. And we also see our slides are numbered and we'll know exactly what slide we're looking at.
What's new down here on the status bar is this Zoom slider for zooming in and out. So clicking and dragging theslider to the left or to the right allows you to zoom in and zoom out. And it will always show you what percentage you're looking at. 100% being the actual size. So it's a brand new user interface. It's totally customizable. If we go up here to the Ribbon, where we see that little up arrow for collapsing and expanding our Ribbon. We also see a cog where we can click to access the Ribbon Preferences or customize the Ribbon tab order, if you want to change it around.
Click Ribbon Preferences. That's just short for going up to PowerPoint and selecting Preferences here and you'll notice that we can turn the Ribbon right off by deselecting it and when it's on, we have some options like expanding when a presentation opens. So it's by default expanded. If you don't like that, deselect that checkbox. Little group titles like Slides, Font, Paragraph, and so on can be hidden if you don't need them, creates a little extra space for you when working on slides. Down below you can change the appearance. if you don't like the graphite, you can go to PowerPoint orange, and then you can pick and choose which tabs are going to show up and you can even drag these around to change their orders if you wanted to.
There is one tab that's not displayed by default, the Developer tab. If you're going to be working with macros, creating macro-enabled presentations, you will want to have that one turned on. But by default it's turned off. When we click OK, we'll just keep all of the defaults. So that's your new and improved user interface. It will take some time to get used to the Ribbon, but when you do get used to it, you're going to find you're working more efficiently. You're not going to be spending so much time looking for commands. You'll be doing your work and always having the tools you need at your fingertips.
- Exploring the Ribbon interface
- Controlling PowerPoint with shortcuts
- Using the Compatibility Report
- Changing the default file format
- Using the Open XML converter
- Adjusting slide sizes
- Grouping slides
- Animating objects
- Sharing a presentation