Join Jess Stratton for an in-depth discussion in this video Creating a contact group, part of Learning Outlook for Mac 2016.
- You can create a contact group that is one name to type into an email that will automatically populate it with many people in your contact list, so that you don't have to type in each address every time. To get into your contacts, click People from the bottom of the screen. From here, click New Contact Group on the left-hand side of the Home ribbon tab. In this case, it's grayed out and you may find that it's grayed out on your computer, and it's dependent on a preference that you may or may not have set.
If this happens to you, click Outlook on the top of the screen. Click Preferences. Click General in Personal Settings. And uncheck Hide On My Computer folders. I'll click the red X in the top left-hand side to close out of Preferences. And now you'll see that I can click on New Contact Group. The first thing I need to do is give my contact group a name. I'll call this Executives. Now we need to add members. I'll click Add, and I can start typing in emails.
I'll enter in the email addresses of people that are already in my contact list. However, I can add somebody completely new. When I'm done, I'll click Save & Close, and my group's been created. To create a new email to that group, let's go back to the Inbox. I'll click New Email on the top left-hand side of the screen. In the To field, I'll add my new list.
That's all I have to do. And every single person who's in that list will get a copy of my email.
- Adding email accounts
- Reading mail
- Organizing mail
- Creating, replying to, and forwarding email
- Creating new contacts and groups
- Creating appointments and meetings
- Adding a signature to email