Join David Rivers for an in-depth discussion in this video Creating a PDF presentation, part of PowerPoint for Mac 2011 Essential Training.
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When you want to be able to share your presentation with almost anyone, regardless of the program they're using, and you want them to have a read-only version of your presentation, an excellent option is to save it to PDF, Portable Document Format. If they're on the PC, they can use Adobe Reader, a free download. If they are on the Mac, they can use Preview to look at the various slides, which are converted into pages in the PDF document. We're going to do that now with our sharing presentation. And we'll go up to File, and you'll notice Save As PDF does not appear in the File menu.
So we do need to click Save As and change the Format from PowerPoint Presentation to PDF. Now we can choose a location. The name is going to be the same as our presentation, Sharing, and a number right after it. Let's change the location where it's easy to find, like the Desktop, and we'll just simply click Save. There no other options to choose from for saving to PDF. It doesn't take long, depending on the size of your presentation. And eventually we end up with a PDF version on our desktop. So we'll minimize our presentation.
There it is, Sharing6.pdf for me. I'll double-click it now, which launches, on the Mac here, the Preview program and in Preview you can see, I'm looking at page 1, which is my first slide in the presentation. I have a Navigation Pane over here in the sidebar, so I can click thumbnails to go from page to page, and they look exactly like they did in the slideshow in PowerPoint. Now you do not get all of those fancy transitional and animation effects, but you do get visual representations of each of the slides in your presentation that pretty much anyone can view, so it makes it very easy to share your presentation using PDF.
- Exploring the Presentation Gallery
- Adding, removing, and arranging slides
- Working with slide layouts and slide masters
- Using and creating templates
- Adding and formatting text
- Working with tables and charts
- Inserting images
- Adding video and sound to a presentation
- Animating slide transitions and slide objects
- Showing and sharing presentations