Join David Rivers for an in-depth discussion in this video Adding and removing slides, part of PowerPoint 2008 for Mac Essential Training.
Alright, as you are creating your presentations in PowerPoint 2008, at some point or another, you are going to need to add some new slides, of course, there are many different slide layouts to choose from. So in this lesson, we are going to look at a few different ways to insert new slides into a presentation and we will also examine ways to remove slides, you no longer need. Now if you have been following along in the previous lesson, we started a brand new presentation using a theme here and I have typed in my title slide "Welcome" "ECP Quarterly Review." If you are jumping to this lesson and you have got the exercise files, you can get all cut-off by opening up IntroducingECP, the pptx file in the Lesson2 folder of the exercise files.
We only have one slide, we can see a thumbnail representation of that slide over here in our navigation pane and of course, this is a title slide. Now one way to add new slides to your presentation is to click the New Slide button, but there are defaults attached to using this button. Notice that as I hover over the button, it says, a new slide will be inserted using the layout of the most recently selected slide, which happens to be a title slide. So that rule sometimes applies. What I am saying is if you got a title slide and you click the New Slide button, you are not going to get a second title slide.
Typically, a PowerPoint presentation will have one title slide. You may have subtitles on some other slides but you usually wouldnt have more than one title slide. So clicking this button is actually going to add a new slide, they will have a title and an area for content. So let's give it a try here. Automatically, when you add new slides or insert slides, they are added after the currently selected slides, so in this case, there is only one slide, it is selected. When I click the New Slide button, look what happens by default. A new blank slide is added, I have got an area here to add a title and I have got an area down below for some content that content could be text; if I click here to add text then I am going to get a bulleted list, or I might want to Insert a table, a chart, SmartArt graphics, pictures, clip art or even a movie file by selecting any of these icons down below.
We are going to talk about each of these as we move through the lessons in this title. But I wanted you to see that the rule that we see here when we have hover over the button doesn't always apply now. If I was to click New Slide, I would get another one of these slides showing up after this, so I am going to go ahead and click new slide and sure enough, its a duplicate using the same layout with a title and content. Now to remove a slide, we didn't really need that. I have to do is click on it over here in the left hand side or if you want to remove multiple slides, you could click on the first slide, hold down your Shift key, click on the last slide.
In this case, I am selecting two and hit your Delete key on the keyboard, its as easy as that. You can also right-click or Ctrl+click to see a popup menu and Delete Slide also appears here. So we are back down to one slide. Now another way to insert a slide, well if we go up to the Insert menu, we can insert new slide that's as same as clicking the New Slide button, a Duplicate Slide, so not only is it the same slide layout but the same content as well or Slides From the Slide Layout section, Another Presentation or an Outline File.
So you've got lots of options for inserting slides here but what I like to do is go to my elements gallery, so this is going to be your introduction to this area here, just under our standard toolbar called the elements gallery and you'll notice, Slide Layouts appear here. We can go here to change the layout of a slide or to add a new slide with a selected layout. Notice over here that Apply to slide is selected, if I was to click on any of these particular slide layouts, they would be apply to my currently selected slide.
So if I click here, you can see how that's changed, the content is still there but the slide layout has changed. That should be a title slide, so I am going to click on this first one which is a title slide. How do I know that' It shows up over here in the left hand corner, so as I hover over these different thumbnails, you can see the name which gives you an idea of the actual slide layout. In this case Section Header, there is Two Content or Comparison. Now according to my window with here, I have got three sections. Depending on how wide your window is, you may have two or four for that matter but as you scroll through the different sections, you'll see, there are quite a few different slide layouts to choose from; here is vertical, title, and text.
There is a title in vertical text and we've got lots of different options as we move through these thumbnails. So if I wanted to insert a new slide, I then have to come over here to this radio button, Insert new slide, little + sign show up over each of the thumbnails indicating whatever I click on here is going to be added to my presentation after the currently selected slide and that layout will be applied. So I am going to go over here to -- let's try this one down here which is a section header. When I click on it, I get my new slide, its added after the currently selected slide, which was my title slide, and its using that header format.
So in here, I can click to add title, I am going to type in "Agenda". Where it says, "Click to add text" down below, I am going to type in "January 2008", like so. Now the + signs remain, Insert new slide stays there so I can go to another one and start adding some new slides. So here I am going to this one, the second one, which is Title and Content, give it a click and it gets added down below, my currently selected one, which was to the "Agenda", now I have got a third one.
When I am done with the elements gallery, I can click the Slide Layouts tab or click the Gallery button to hide that and I am just looking at my slide now. So, the Agenda, I am going to say "Day 1" and down below I could start adding text. Where it says "Click to add text" is going to create a bulleted list, using the current theme. Of course, I could do it in a table if I wanted to and all of these other options appear with this particular slide layout. I am going to click here, I type "Introduction". When I hit Return, I have got a new bullet.
I am going to type in "Overview of 2007", "Q4 Results", "Lunch" and you will continue on adding information into your slide. So there are three slides in our brand new presentation, they all have that same theme applied to them by default because of what we did in the previous lesson but there are different ways for us to insert new slides using different slide layouts.
Now we are going to explore slide layouts in greater detail as we move through the various lessons in this title. But you should have a good idea of the various scenarios or different ways for you to add new slides to a presentation. If you want the default, clicking the New Slide button will always create a new slide after the currently selected slide keeping the same format. So that's kind of handy right here, with slide three selected where I have got a title and some content. If I want another one of these clicking New Slide, I know is going to insert a new slide using that layout because its already selected.
I am sure enough there it is, I could type "Day 2" in here and continue with my bulleted list. So I think you have got the idea; inserting new slides, pretty easy to do using the New Slide button, but keep in mind, you have got Slide Layouts to choose from. You can apply those layouts to a slide after its been added or before and I always like to going in here before choose Insert new slide and then go through the various slide layouts that I can choose from.
So whatever you like to do, go ahead and do it. We are going to continue now working with additional slides, but what happens when you have got lots of them and you need to change the order that they appear in. That's what we are going to look at in the next lesson.
- Opening, closing, and navigating presentations
- Adding and removing slides
- Printing presentations
- Designing and editing themes
- Applying effects to themes
- Working with text
- Proofing content
- Inserting photos and graphics
- Editing and formatting tables and charts
- Animating presentations
- Viewing and sharing presentations