Join Jess Stratton for an in-depth discussion in this video Adding email accounts, part of Learning Outlook for Mac 2016.
- Let's add our email accounts to Outlook for Mac. The first thing we'll select is tools from the file menu up top and choose accounts. From here there's three choices you can add an Exchange or Office 365 account, an Outlook.com, Hotmail or other Microsoft email account. And finally, any other email account such as Google, Yahoo, or your Internet service provider's POP3 account. If you don't know what type of email account you have that's fine.
You can click other email and just put in your email address and password. I'm going to add two separate email accounts. So you can see how it works. The first one I'll add is an Office 365 account. From here, I'm going to start by putting in my email address. I'll leave the authentication method as username and password. From here, I'll put in my username which is again going to be my email address. And now, I'll put in my password I'll click the blue add account button, I'll click continue on the verify certificate prompt.
I'm going to click allow when I'm told that Outlook is being redirected. It's just looking up the email service provider for this email account. I'll click allow again And instantly all of my emails have been added. We'll be going over all this In fact, I can even see my reminders down here on the bottom right because I already had email in this account before I added it to Outlook. I'm going to close out of this box by clicking the X in the bottom right-hand side of the screen.
Let's add one more email account. I'm going to show you how to add one if you don't know where what the settings are. I'll select tools, accounts, and this time because I already have an email address in here. I don't see that add account box. To get that, click the plus on the bottom left-hand side of the screen And here's our three choices. Exchange or Office 365, Outlook.com, Hotmail or other Microsoft account and finally other email.
And again if you aren't sure you can always select other email. I'm going to choose that one. From here, It's just a matter of putting in my email address and password. In this case, I'm going to add my Gmail account. I'll put in the email address and password and I'll click the blue add account button. Outlook is smart enough to know what those settings are for Gmail because it's a popular email account. You may need to ask your internet service provider what their settings are and put those in.
For example, the incoming server here. And the outgoing server here, but Outlook will tell you if it doesn't know what they are. In this case, it automatically put them in because it recognized them. Here on the left-hand side I can see we've added our land and hotel Office 365 account. And my Gmail account. They're both lit up in green, which means they are working and they are online right now. I can close out of this account box by clicking the X in the top left-hand side and I can see that something's have changed here on the left.
I have my land and hotel section and I have my Gmail section. In the middle here I have all of my email from both accounts. Throughout this course we're going to be learning how to use all of this. Up next, I'm going to show you how you can read your mail quickly.
- Adding email accounts
- Reading mail
- Organizing mail
- Creating, replying to, and forwarding email
- Creating new contacts and groups
- Creating appointments and meetings
- Adding a signature to email