In this video, learn what Office 365 is and how it differs from the Office suite.
- [Instructor] Before we log in and start using Office 365, which we will do a little later, you might be wondering, "What exactly is Office 365?" That's what we're going to explore in this movie. Well, a simple definition of Office 365 might be, "A hosted collaboration and productivity suite." Hosted meaning everything you need is online and accessible from virtually anywhere, because it's not installed locally on your computer. And then there's collaboration and productivity, meaning you get anywhere access to your emails, your contacts, calendar, and web-based versions of the Office suite apps like Word, Excel, PowerPoint, Outlook, and OneNote.
And because Office 365 includes SharePoint connectivity, sharing and collaborating on the files you create with these web apps has never been easier. Let's switch over to Office 365. Office 365 is not simply a web version of the Office suite you may have installed on your desktop computer. Yes, you do get Cloud-based or online versions of Word, Excel, PowerPoint, and OneNote. But you also get Exchange for your email platform, giving you access to Outlook and your calendar Contacts, for example.
You get the power of SharePoint for document sharing and collaboration. And you get access to communication services that give you instant messaging, HD video conferencing, PC phone calling, and more. Now, let's just talk about how it works. Office 365 is a subscription-based service targeted to home users, professionals, and businesses. You log in, and you'll see your credentials up here in the top right-hand corner. Now, a monthly fee per-person is paid, whether it's your own home version or in your organization, which, when calculated, can be far less expensive than installing and running all of these apps locally on servers and on end users' computers.
There are different plans for different home or business scenarios at different costs, and we will discuss those plans in greater detail in the next movie. Just note, the person who first signs up for Office 365 is automatically made the administrator, and the administrator has the ability to do things like define and add new users. Of course, users can have different levels of access as well, so you can actually have more than one administrator. And you should also know that you can continue to use your full-fledged Office apps.
You can install them right from up here in the top right-hand corner. They'll be installed locally on your computer, and you can set them up to give you quick access to the Cloud. Just remember, Office 365 automatically maintains the latest defenses against viruses and spam. Your desktop versions will need to be constantly updated to keep up. So with a basic understanding of what Office 365 is, let's explore the various subscription plans that are available. We'll do that next.
- Logging in as an administrator
- Defining and adding users
- Uploading files to a team site
- Reading and sending email with the Outlook Web App
- Working with calendars and contacts in Outlook
- Editing a team site
- Adding files to OneDrive
- Connecting with newsfeeds, IM, LinkedIn, or a blog
Skill Level Beginner
Q: This course was updated on 07/14/2016. What changed?
A: We added one new chapter on the Planner task management feature, introduced in Office 365 in June 2016.
Q: This course was updated on 04/05/2017. What changed?
A: New videos were added that show how to get started as an end user, including how to install client apps, navigate from app to app, and set up your profile.