Join David Elfassy for an in-depth discussion in this video Use FastTrack to prepare for Office 365, part of Office 365: Deployment.
- [Instructor] As the saying goes, if we fail to plan, then we plan to fail. And it's very clear that Microsoft understands the key focus on planning an Office 365 deployment. Microsoft has provided a set of tools and guidelines that will assist organizations of varying sizes to onboard to Office 365. Regardless of the amount of experience that you have with the infrastructure of the Microsoft world, or you have a environment that has no current infrastructure at all, and you want to move over to Office 365, there is a pretty significant learning curve, in terms of how much information you need to absorb about the various products of Office 365.
So, what Microsoft has provided is FastTrack. Now, FastTrack is a set of tools that will get you through to that Office 365 deployment. Microsoft has broken this down into three varying phases, Envision, Onboard, and then Drive Value, which basically means the pre-planning or the preparation, the onboarding, or the ability to actually go onto Office 365 and the tasks required to get there, and then, Drive Value, which is, once you have migrated to Office 365, how do you get the most out of your deployment and your infrastructure? And by putting those three steps together, Microsoft hopes that your environment will end up being a successful deployment and a successful rollout of Office 365.
So let's take a little look at these varying three phases and the amount of content that is available on FastTrack. So first, if I click on Envision, I see that I'm provided with various guidelines in terms of how to create this plan. And one of the first things is to get feedback from stakeholders in identifying the various stakeholders or individuals in my organization that are going to be responsible, that are going to assist me in this process of migrating to Office 365. And so I have a set here of PowerPoint presentations, Word documents, which are essentially white papers that explain other organizations' experience, and other documents that provide technical background and information about Office 365 that'll help me to understand who is going to have a stake into this deployment, and therefore, a stakeholder.
Then, I can go here and click on Identify scenarios, which will allow me to understand the various reasons and functionalities why Office 365 will enhance my environment. So, what I will be able to do better or differently once I've migrated to Office 365? Whether that's a different way of communicating between my users, whether that's a different way of sharing documents, whether that's a different way of having coexistence or meetings or chatting with my coworkers, all of this information will be provided here, and you have a nice little video tutorial that will guide you through that information as well.
And then, we get to the plan. So now that we have some background information, we need to know, how do we build a proper plan to migrate to Office 365? So, Microsoft have provided some examples of organizations that have created just that, that have built their plan. Now, it's also provided you with a wizard, which is the Build Your Plan wizard, provided here below. Now, in this wizard, we will actually be providing our username and password. We're going to be creating a profile. And in there, Microsoft is going to remember the information that I've provided, so I can continue this plan over a series of different sessions on my computer, and it's not a one-time thing.
As well, the tool will ask me questions about my environment, and based on my answers, will help me in developing my plan. So I'm just going to click back here a couple of times to go to the next phase, which is the onboarding phase. Now, assuming I've created my plan, the next thing will be to actually go on and migrate to Office 365. Now, you can guess that, depending on the size of your organization, that migration or that implementation of Office 365 will happen in a very different way.
Now, Microsoft provides two different sets of guidelines here, one for organizations that are smaller than 50 users, and one for organizations that are larger than 50 users. Now, for the organizations that are smaller than 50 users, it actually provides you with a list of tools and wizards that you can use and that will provide you a list of actual tasks, physical steps that you will have to take in order to migrate or implement, deploy Office 365.
Some of those are things that we'll be doing throughout this course. Now, if your organization is larger than 50 users, and that number of 50 is really a random number that Microsoft has set. There is no physical requirement here of 49 licenses as opposed to 51 licenses. It's really about having a more complex environment. If you plan to migrate to Office 365 over a longer period of time using a phased approach, where you might want to have a pilot phase, and you might want to have some users exist in Office 365 and other users remain on your on-premises environment.
If you're going to be doing that, then you may want to use this approach here, where Microsoft will actually recommend that you use a partner. So there are Microsoft partners out there that can guide you through that process. As well, if I go into the FastTrack center from this interface, I'm going to be provided with much more technical information than what we've seen so far. Now, assuming we've had a successful migration or deployment to Office 365, we want to drive value. We want to get the most out of our investment and out of our organization.
As well, we want to properly manage and maintain it over time. And so, if I click here on Learn more, I see, once again, the different ways that I can engage with my user population to ensure that they actually use the tools. Microsoft understands that the key of success in a proper deployment also lies in the functionality of the users. If the user population resists, and the user population is not open to actually using the new tools and the new client applications, they may not be on board with your process, and therefore, the overall deployment will not last.
So, engaging them and providing them with the proper training, and providing them with the proper information on how to use their tools and get the most out of Office 365 is also a key phase of this deployment. And then when we want to actually measure our success, we actually want to understand how we've done this, and whether or not we've done it successfully as part of this ongoing process. Because new functionalities are always going to be provided by Microsoft, and understanding which functionalities we're using and which we're not using will help us understanding how much value we're getting out of Office 365 deployment.
And lastly is managing. So, how do we monitor our infrastructure, and when there is a problem, if there is a failure or a lack of service or client connectivity errors, how do we deal with that? Well, Microsoft here provides the list of various dashboards that we can use, and some of those, we'll look at in this course, that tell us a little bit about the health. If you've migrated to Office 365, you're all into the cloud. You understand that if the cloud is down, you have no access to your email services or other functionalities.
So the health of the various services that reside in this Office 365 cloud becomes of primary importance to you. So understanding that and understanding how to view those over a period of time will certainly help you in ensuring that you have a constant handle on your Office 365 deployment.
This course details the process of moving your network to Office 365 by deploying a new Office 365 subscription. David Elfassy covers creating user accounts, adding domains, and configuring email, directories, conferencing, file sharing, and valuable business services such as PowerShell and SharePoint. Watch these tutorials to deploy your own implementation of Office 365 or to see if this technology fits your enterprise needs.
- Using FastTrack to prepare for Office 365
- Creating Office 365 user accounts
- Adding domains
- Configuring Outlook and Skype
- Configuring sharing and shared mailboxes
- Troubleshooting an Office 365 deployment
- Configuring PowerShell
- Creating SharePoint services