Join Nick Brazzi for an in-depth discussion in this video Understand how Office 365 groups interact with StaffHub, part of Microsoft StaffHub Essential Training.
- [Instructor] This movie is just a quick note that may be valuable to you if you use the other Office 365 services. You may be interested to see how teams in StaffHub relate to Office 365 groups. So I'm signed in to StaffHub as a team manager, but what we'll see here is true for any user, a regular staff worker or a manager. I am a member of a team called Globe Bank. I can see the name of the team up here at the top of the screen and if I go to the Team button here near the top of the screen, that will take me to the team view where I can see a list of all of the members of this team.
Now if you watched the movie in this chapter on working with multiple teams, then you saw me create a second team and I can switch to that team at any time by going into the menu on the top right, clicking on Switch team, and you can see both of the teams that I'm a member of listed here on this screen, and of course I could choose which one I want to look at. Now if you think about it, these teams are a collection of Office 365 users that are grouped together so that they can communicate information relevant to a specific topic.
If you've been using other Office 365 services, then you might recognize that that sounds very similar to an Office 365 group. In fact, when you create a team in StaffHub, you are also creating an Office 365 group. In another tab, here in this web browser, I'm going to go to Office 365. So I'm here on the Office 365 homepage. I'm signed into the same account and, just as an example, if I go into Outlook Mail and I look at my groups over here on the left side, I see two groups and, in fact, they're named the same as those teams that I have over in StaffHub.
So the teams that I've joined in StaffHub are also represented here as Office 365 groups, and I can leverage these groups to send emails, share files, or share information on a share point site with the people in my StaffHub team, all of the normal group stuff that you would do with Office 365 groups. But let's be clear about a few details. If you create or if you join a team in StaffHub, it will automatically show that team as an Office 365 group, but it does not work the same in the other direction.
Creating an Office 365 group does not automatically create a team in StaffHub. So you could potentially see several groups here in Outlook that are not represented as teams in StaffHub. Also, let's really clarify this connection. These Office 365 groups correspond to, back in Staffhub, the teams that I have in StaffHub. So, for example, if I select one to these teams, which we've seen before in this chapter, you can see that I have my schedule and all of my team members on that schedule organized by groups here in StaffHub.
This is a potentially confusing naming situation. These groups that we have in the team in StaffHub have nothing to do with Office 365 groups. They are not the same and there is no connection. To be clear, it's the teams in StaffHub that are represented as Office 365 groups. The things here in StaffHub that are called groups are something else entirely. And that's it. For some users this will be a very nice shortcut. Once you're on a StaffHub team, you will already be set to send messages in Outlook, specifically to those team members because of the way they plug into Office 365 groups.
In this course instructor Nick Brazzi shows managers and employees what they need to know to use StaffHub. He begins by showing how to create a team in StaffHub, invite employees to join teams, and organize employees staff into groups. Next, Nick covers all the aspects of work schedules—from how to create, modify, and view schedules to how employees can work together to cover shifts. He shows how to send messages to team members, share files with team members, and post communications using Day Notes. Lastly, Nick covers how to modify StaffHub settings to tailor it to your company and team.
- Creating teams and groups
- Managing teams
- Accepting invitations
- Managing multiple active teams
- Building a schedule
- Setting shifts
- Viewing a schedule
- Requesting time off
- Requesting to swap a shift
- Approving swaps
- Approving time off requests
- Sending messages
- Sharing files with teams