When you record the speech of one or more people, it can be time consuming to transcribe it into text. In this video, learn how to have Word Online transcribe audio for you, and use it in your document.
- [Instructor] Taking notes while someone is speaking, or perhaps during an interview, for example, can be difficult. You may even miss important content. So one option is to record the speech or conversation and then transcribe the audio later. But now you can actually let Word Online do that for you as an Office 365 subscriber. You have access to this new featured called Transcribe when you log in and open up Word Online. And that's what we're going to explore right now. You'll also need to be working with one of two browser, Microsoft Edge or Google Chrome. Now, we can be working in an existing document and transcribe audio by recording on the fly or uploading a file. We can also do it with a brand new document. Let's start by clicking file and going to new, blank document. Now, here in Google Chrome, logged in with my Office 365 account and the home tab selected on the ribbon, I see a dropdown arrow next to the dictate button over here on the right-hand side. And clicking the dropdown arrow shows me the new feature, Transcribe. Clicking this is going to open up the transcribe pane on the right-hand side. You can see there's a couple of different ways to transcribe audio. We can upload an audio file that's already been recorded or record on the fly with the start recording button. That's where we're going to begin by clicking start recording. Everything you say will be recorded, so you'll need to have a microphone attached, obviously, for this to work. Our keynote speaker at this year's conference will be Karen Leslie, lead florist at Hansel & Patel. Now, the pause button allows you to pause and then continue recording when you're ready by clicking the microphone icon. If you're finished though, clicking save and transcribe now down below is going to transcribe your audio. Notice it's also uploading it to OneDrive. So depending on how long you were speaking, this could take a while. But with this short recording, you can see, it's a WAV file. Down below are controls. If I want to play it back, I can. Our keynote speaker at this year's conference will be Karen Leslie, lead florist at Hansel & Petal. Not too bad. So we have the volume control if we want to adjust the volume. We can see the transcription down below. And with this transcription, we have an edit button, which we can use to make changes. I think we do need to make one. So clicking this gets us inside the text that was created for us. I'm going to double-click the word and and change that to an ampersand to match the Hansel & Petal logo. Looks good. We can click the confirm button, the check mark down below. And there's our transcription. There's only one speaker, so there's one section. There's two ways to add it to our blank document. If we want to send the whole thing to somebody, for example, we might just choose add all to document. Clicking this button adds that it's an audio file. You can see the name of the audio file, the transcript. And then down below, notice that there's some formatting there as well. Now, if you only wanted to add the text portion, we can undo this. Clicking undo a couple of times takes a back to our blank document. And you'll notice when we hover the section with the text, there's a plus sign over here to the right to add this section only to the document. That adds the text, and that's what I wanted. All right, let's go back now to the original document. You might be working on your own document. You can place your cursor wherever you want to add transcribed audio. This time we're going to upload a file. Going back to the same dropdown arrow next to the dictate button. This time when we choose transcribe, we're going to upload audio. Clicking this allows us to browse to the file we want, interview, it's an M4A file, and click open. So depending on the size of your audio file, it could take a very short amount of time, or it could take a while. There are some limits you should be aware of. For example, you can only do this five times per month. And each file can be as big as 200 megabytes maximum. Once it's uploaded, you can see the name of the file up here at the top. And this includes multiple speakers. That's why we see multiple sections, each with their own editing icon. So we can edit any or all of this. There's our playback buttons if we want to listen to it. - [Interviewer] Today, I'll be interviewing Karen Leslie. Welcome, Karen. - [Karen] Thank you, I'm very happy to be here. - [Interviewer] And just before we begin, can you tell us a little bit about yourself? - [Karen] Absolutely. My interest in flowers and floral arranging goes back many years. - [Instructor] So a very short interview for the sake of time. Notice, again, we have the options down below to add all to the document. Or if we wanted to, we could come into our document here, add some text like, here's an excerpt from Karen Leslie, and choose exactly what we want to add. I'm going to go to the first time she speaks and click the plus sign. Then click down below and go to the last time she speaks. We can play back individual sections if we want to by clicking the timecode. - Absolutely. My interest in flowers and floral arranging goes back many years. - [Instructor] And once we're sure, click the plus sign to add that as well. When we're done with transcribing, we can click the close button to return to our document. A new feature available to Office 365 users working with Word Online.
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