Join Nick Brazzi for an in-depth discussion in this video Staff workers: View your schedule, part of Microsoft StaffHub Essential Training.
- [Instructor] In this movie, we're working from the perspective of a staff worker who wants to view their assigned schedule. This is the main function of the mobile app for iOS and Android devices. I have the StaffHub app installed here, so I'll launch that. And I'm already signed in as Lea and I can see her schedule here. These are the shifts that were assigned to Lea by the manager and we have not seen this in previous movies, because this is the first time we've gone into the app when shifts have been published. So let's take a quick look at the navigation buttons at the bottom of the screen here.
I see My Shifts, Requests, Messages, and Files. On the Android version of the app, those buttons are near the top of the screen, which is the only significant difference between the iOS and the Android versions. To see your schedule, you need to make sure that My Shifts is currently selected. We'll get into those other categories later in this course. So from here, this is pretty straightforward. Up at the top, I see a note, either telling me when my next shift is or, if I'm in the middle of a shift, like I am now, it tells me when that shift ends.
Below that, I can see all of my upcoming shifts, sorted into weeks. So I have three shifts remaining for this week and then I have five shifts coming up next week. All of my upcoming shifts that have been published by my manager will be listed here and I can scroll through that list as far as it goes. Let me tap on one of my shifts to get more information. So, here I can get the full information about this shift, I can see how much break time I have, I can see any notes. If I tap on this People option, I can see a list of all of the other people working with me on this day.
So both the Notes and the People field are empty here, so let's hit the back button on the top left and I want to take a look at a different day. Let me scroll down to the this day next week, this is going to be February 7th, I'll tap on that, and we'll get more information. In this case, my manager added a day note to the schedule for this particular day, so I can see that day note right here. And if I tap on the People button, I can see that there is one other person working along with me on that day. So when I'm finished looking at this information, I can hit the back button in the top left to go back to that list again.
I also want to point out that there is a Note icon on this shift for Tuesday the seventh, so even before I tap on that day, I know that there are notes available for that day. So these are the shifts that I currently have scheduled, but at some point, my manager will publish another week's worth of shifts. So let's see how that looks. My manager is going to publish another week's worth of shifts and there, I'll see this notification pop-up on my screen, telling me that that's happened, and now as I scroll through my shifts, I see yet another week of shifts on my schedule.
So if I were not currently in the app, I would see a normal notification pop up on my phone screen and then I could open the app and I could see that information. Now to get an overview of your schedule in a calendar view, what you could do is tap on the calendar button in the top right corner. And now we get this little mini calendar. Each of the days on the calendar that have a white dot on them means that that day has shifts scheduled. So if I tap on any of these days, I can see the shifts that are scheduled for that day.
And if I hit the X up on the top right corner, it will close that day and I'll go back to the normal front page that we were looking at before. Of course, I can always go back into that little mini calendar, I can hit the left and right arrows in the top right and left corners to switch to different days. If I tap on this date, there's nothing scheduled. But if I go back to this month, tap on one of these days with the white dot, then, of course, I can see the shifts for that day. And when I'm finished, I'll hit the X in the top right corner.
So that's the main functionality in the mobile app. Of course, we'll see more options in the app later, but that's what people will use it for most of the time, just opening it up to see their schedule and some additional information about their shifts.
In this course instructor Nick Brazzi shows managers and employees what they need to know to use StaffHub. He begins by showing how to create a team in StaffHub, invite employees to join teams, and organize employees staff into groups. Next, Nick covers all the aspects of work schedules—from how to create, modify, and view schedules to how employees can work together to cover shifts. He shows how to send messages to team members, share files with team members, and post communications using Day Notes. Lastly, Nick covers how to modify StaffHub settings to tailor it to your company and team.
- Creating teams and groups
- Managing teams
- Accepting invitations
- Managing multiple active teams
- Building a schedule
- Setting shifts
- Viewing a schedule
- Requesting time off
- Requesting to swap a shift
- Approving swaps
- Approving time off requests
- Sending messages
- Sharing files with teams