In this video, Sharon explains and demonstrates how people can use SharePoint and who can access SharePoint sites. She also demonstrates how to find the administrator settings in a SharePoint team site and set permission levels.
- [Instructor] In the last lesson, we looked at a team site in SharePoint, but now let's take a peek behind the scenes. SharePoint admins or users with the correct permissions can create team sites. For our example, our user does have the correct site, so let's go ahead and built out a new team site and then review some of the configuration options. Let's start off by clicking on Create Site. We're creating a team site for the executives of the Landon Hotels. Notice when I provide a Team site name, a group email is also created.
An address is also provided for you. You can also change the privacy settings here. You can set it to public so anyone in the organization can access it. Or you can have it private, so only specific members can access it. In our case, we're actually going to go to private, because this is for the executives only. Finally, you would provide a detailed description of a site, and then click next. Our next step allows us to enter in emails for additional owners and members. At this point, we're going to leave this blank. We can do this at a later date.
And this tends to be my workflow when I build out a new site. Click finish. And there it is, our team site. Now that we have the basic site created, we can take a look at the team site settings, and you'll find these settings after you click the cog icon. Let's first look at the site permissions. This allows us to invite others to the site. So we can go ahead and invite people. We can invite site owners, who would have full control to the site, if you assign them as a site owner. If they're a site member, they only have edit, or you can change this to a read if you wanted to do so.
And site visitors do not have any permissions at all. Now, if you'd like to go a little bit deeper into the group settings, we can do so by clicking the advanced permission settings. And this is where we can fine-tune those permissions for those users and groups. Now let's take a look at the document library. And as with our users, we can control access to this library as well. To do so, again, we'll click the cog, we'll click on library settings, and let's say we want to control the versioning settings.
Versioning settings allow us to specify whether or not we're going to allow content to be uploaded without approval. We can specify how many versions of a document we are going to allow, and whether or not we want to allow for both major and minor, how many major and minor versions we are going to allow, if there's draft items, who can see those, and finally, do we require documents to be checked out before they can be edited. Once you've adjusted all your settings, you can go ahead and click OK.
We're not going to make any changes here. I'm going to go ahead and click cancel. And finally, we can change the look of the team site as well. I click back into home, because let's face it, this is a little bit boring. So I can go ahead, edit our main page, and I don't like this first window, so I'm just going to go ahead and delete it. There we go, that keeps things a little bit more compact. Maybe we'd like to add in an app of some sort. How about for our demonstration, we'll add in, let's say the calendar.
I'll scroll down, find the calendar, but as I'm scrolling, you can see there's a whole bunch of different apps that you can add in. I'm just going to go ahead, click calendar, provide a name, and our calendar will be for the executive monthly meetings. I'm going to go ahead and click create. I'm going to go pop back into home, and you'll see that the calendar is now easily accessible to our users. We have just taken a very quick peek and looked under the covers of SharePoint admin.
There is so much you can do here. And you can create very complex and detailed workflows to help your users. For more information and to learn about SharePoint, and what you can create in SharePoint, please see the SharePoint training center.
- Training users
- Troubleshooting account and startup issues
- Repairing Office apps
- Working with Word, PowerPoint, Excel, Outlook, Visio, and OneNote
- Communicating with Skype and Yammer
- Using OneDrive and SharePoint
- Fixing file synchronization issues