By default, files that are uploaded to a group for sharing and collaborating on are accessible by all group members, and there are no permission settings available, unless you need to share with someone outside of the group. In this movie, you will know how to share a file with someone outside the group but in the organization, and make it so they can only view your shared file.
- [Narrator] When you upload a file…to a files section of a group,…like we did in previous movies,…those files are automatically shared with group members.…And each member will be able to access the file.…Not just view it, but open it up and edit it.…There's no changing the permissions for group members.…However, if you want people outside of the group…to be able to access the file,…you can set permissions in those instances.…Now to invite people to access the file…from outside the organization,…that's something that has to be set up…by the administrator.…
By default, you will not be allowed to share files…with those outside the organization.…But, you may have people in the organization…who are not part of your group…who you want having access to the file.…That's what we're gonna look at right now.…I'm gonna go to my budget folder.…You can select any file from any group you like.…And in this case, in this particular group,…there's just me and the owner, Mark Trisner.…And i can see those members up here, two members.…
In this course, David Rivers walks users through the basics of Office 365 groups, from creating a group and adding members to finding and joining other groups. Learn how to communicate with colleagues in a group, schedule group meetings, and collaborate on documents and larger projects.
- Describe the benefits of using Office 365 groups.
- Differentiate between group owners and group members.
- Explain how to subscribe or unsubscribe to a group’s email.
- Recall how to leave or delete a group.
- Describe how to schedule meetings with groups.
- Recall who can edit or cancel an event.
- Explain how to find and open a shared file.
- Cite the method for sharing a file externally.