Many of us know the pain involved with scheduling meetings with people outside your company. Without visibility into their calendars, we get caught in and endless back and forth chain of emails as we try to negotiate free and busy times. With the introduction of FindTime in Office 365, scheduling meetings with external parties becomes a much less painful chore. Additionally, in this video tutorial, productivity coach Steve Somers will show you how you can share your calendar publicly for others to view.
- [Voiceover] My least favorite pastime at work…is let's compare calendars.…How many emails do you send back and forth…trying to schedule a meeting with someone…whose calendar you can't see.…In this section, we'll demonstrate…how you can more efficiently share your calendar…so meetings with external parties aren't so painful.…We'll show a useful add-in called FindTime…to send out meeting invites that you can use…to poll attendees on the best meeting times.…Let's start with an example…of how you might use a tool like FindTime.…In this case, I started an email thread…to ask when people were available…to meet with our partner, Kenny, in Paris…about an event we're throwing there.…
I've sent out a simple email…just asking people to check their calendars…and get back to me.…In order to show this conversation,…I'm going to show a quick trick…in the Outlook desktop client…where you can click on View and show as conversations,…which will take all related conversations in a thread,…and show them in one place.…I just want this to happen for this folder,…
Next, learn which methods—email, phone, Skype, or face-to-face discussions—are most effective for communicating, and explore how to best plan and run effective meetings. By the end of the course, you'll be able to build a personal productivity strategy that works for you and your team.
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- Explain the best ways to improve personal productivity.
- Differentiate between OneDrive and SharePoint.
- List the most important features of OneNote.
- Name the most important guideline for writing emails.
- Cite the best practices for managing multiple calendars.
- Explain ways to make meeting matter.
- Summarize the components of a productive meeting agenda.