Microsoft OneNote allows you to create multiple notebooks, which are stored in the cloud so that you can access them from anywhere you have internet access. Resources can easily be viewed and shared on all of your devices so that you always have your notebook with you. Create notebooks for lesson plans, resources, videos, and more. OneNote is an application that can make every educator much more efficient and well-organized.
- [Instructor] In the previous video we took a look at Microsoft OneNote and why it has the potential to be such a powerful tool for you and your students. Now if you have access to a Microsoft Office 365 for education account you can utilize a great tool, and that is the Class Notebooks add-on. If you're using the desktop application for a PC you will need to actually download the Class Notebook add-on in order for it to work. In the Mac version you do not need to do that and you won't need to do it on the online version.
Now I'm currently on the OneNote Class Notebook homepage which you can get to by navigating to onenote.com/classnotebook. If you have the correct type of an account then you will be able to access this page and begin creating these class notebooks. Now here you'll see that I can create a Class Notebook, add or remove students and teachers, as well as manage them from this page. I want to quickly go to create one just to show you how they differ from other notebooks in OneNote as well as some of the different features that are available.
You'll also see how intuitive this program is and how easy it is to create one. I'll go ahead and click here and the first thing it wants me to do is to give it a name. So I'll name this one Digital Literacy 101. I'll click next. And the next thing it does is give a notebook overview. This is an important piece because there are automatically three sections that are incorporated into a class notebook. So when it's created these will be there. The first is the collaboration space.
In this space both students and teachers can collaborate together. So the teachers will be able to edit the content and the students will be able to edit the content. The next section is the content library. Here is where the teacher can edit the content. They can curate resources as well as publish course materials that the students will then be able to see. In this section the teachers can edit the content but the students can only view it. Then down below there are student notebooks. The student notebooks are an individual notebook for each student that they can keep notes in, complete assignments in, keep resources, and more.
Now the only person that will be able to see the student notebook is that particular student as well as the instructor. The instructor will be able to go in and see the progress that the student has made inside of their notebook, however other classmates won't be able to see the individual student notebooks. I'll go ahead and click next. And the next thing I can do is add in teachers. So if I have a co-teacher or someone else that I want to add in I can do that. Next I can start entering in student names. So if I had an e-mail list here, perhaps one I created inside of Outlook, I could add that in and add my entire class.
I could start typing out names and enter in students individually. In this case I'm just going to click on next though. And then you have to decide on which sections will be available in the student notebooks. So remember that I said that each student will have their own private notebook. Well in there there will be different sections. By default that will be a handouts section, class notes section, homework section, and quizzes section. If I don't want one of these I can just uncheck it and now there won't be a quizzes section.
And if I want to add one I can simply click here on add more and then add a section. Let's say I wanted one for labs. I could go ahead and do that. I'll click next. It gives me a preview of what this will look like for the teacher as well as for the student. And then I can go ahead and click on create and it will create that notebook Now the next thing I want to do is navigate to my OneNote account online. This is the version I like to use the most because it saves in the cloud and it's really easy to access.
So in the upper left hand corner, I'll click here and these are my Office 365 apps. I'm going to go down to OneNote and when I do this it brings up all of my notebooks. I can see recent ones that I've opened, I can see my notebooks which I've created. Ones that were shared with me as well as class notebooks. If I click here you can see the different class notebooks that were created in this account. Let's take a look at one to see the structure. So right here under physical science if I click on this one it will open that up.
And here, and remember this is a teacher account, I first of all can see this collaboration space. That's the section where both teachers and students will be able to make edits. Below that I have my content library where I, the instructor, can curate content and add resources which students will only be able to view. Below this I have a ton of different names and that's because these are all the students that are enrolled in this class. Right here I can see Adele, Al, Alex, Alfonso. I can go in and access their accounts or their notebooks because I am the instructor.
Remember though that they're the only ones who will be able to see their notebook besides the instructor. Inside of here we have their class notes, handouts, homework, quizzes, and volcano are the sections that happen to be set up for this notebook so if I click her you'll be able to see those sections for any student that I want to see it for. Now one other thing that I want to mention here is that when you create pages inside of here it's really easy to share them with all of your students. So there's not a time where you have to go in and individually enter them into each of these notebooks.
You can simply, and I'll go up here to my content library, I'll go down to let's say homework handouts and in here I'm just going to add a page. So I'll add in here Sample Page. When I'm done with it, I can go up to the top and click on the class notebook tab. When I do that over on the left there is a distribute page and distribute section. If I just want to distribute this page I click there.
Now notice on the right it's populating. And it's going to ask where I want to place this. So in other words if I created a resource or an assignment that I want to share and put a copy of it in each one of the student's notebooks I can go ahead and do that, it's just asking me where I want to put it. In this case let's say that I want to put it in homework, I can click on homework and then distribute that to all of those students. It will put an individual copy then in each one of the student notebooks, which is extremely convenient. One other thing is that if I click on the class notebook tab up here, at any time I can manage my notebooks.
If I click on Manage I can decide on several things for each of my notebooks. You'll see here different class notebooks. Let's say for physical science I can decide if this is the different sections that I would like there to be. I can go over here and decide if I want to enable a teacher only section group for the teachers to be able to discuss stuff. I can also lock the collaboration space. So whereas I said that the collaboration space is an area where both students and the instructor will be able to make edits, you can go in here and lock it if for some reason your students are abusing it or you just don't want them making edits inside of there.
We also have collaboration space permissions, parent and guardian links as well as down here at the bottom a link for that specific notebook so I can share that link out and then students can easily access it. So that was a really quick introduction to Class Notebooks. But I suggest that you dive in and try them out. They're very intuitive to use and if you want to learn more about them you can navigate to Microsoft Support Pages which has a ton more information on them. So use the Class Notebook feature to help improve organization, communication, collaboration, and most importantly student learning.
- Overview of Microsoft Office 365 for educators
- Creating effective and engaging presentations in PowerPoint
- Recording presentations for flipped classes
- Creating tutorials and flipped classes with Sway
- Tracking student progress with Excel
- Creating visual representations of data in Word
- Sharing resources with OneDrive
- Creating class notebooks with OneNote
- Communicating and collaborating with Microsoft Teams