Learn how to upload files from a PC to OneDrive, create folders, move files, create Office documents from OneDrive, open and edit Office documents from OneDrive, share documents from OneDrive, and sync OneDrive with a PC.
- [Instructor] OneDrive is your file system in the Office 365 Cloud which means that you can access your files from anywhere on almost any device. You can also install the OneDrive sync client that will keep your local files synchronized to your Office 365 storage. Let's go ahead and explore OneDrive in a little bit more detail. I'm going to go ahead and access OneDrive from the Office 365 portal, but there are other ways to do so. And once we're in OneDrive, you'll notice that we have a pretty familiar list of files and folders.
We've been using this structure for many years. Now let's go ahead and open up the local copy of OneDrive. I've already pinned the OneDrive application to my Start screen and I'll launch it from here. You may access it in a slightly different manner. And you'll notice that that looks pretty familiar at this point. Let's compare these two side by side. As you can see, these lists look exactly the same. I'm going to work within one of the folders. I'm going to double click in Assets in both the on premise version and the Cloud based version.
And you'll see that these are all the same. I'm going to go ahead and add in a new folder into the on-premise Assets folder. And we'll call it marketing. And in a few moments, our new marketing folder will synchronize to our OneDrive sitting in Office 365. And vice versa I could go ahead and pop a folder into OneDrive and it would sync to our on-premise version. I'll call this one Sales.
And we can see that Marketing has now synchronized to our Cloud OneDrive and Sales has synchronized to our on premise environment. You can also control what files and folders are synchronized. I'll go back to our main list. And we can see that's a lot of files and folders and you may not want to synchronize everything. In order to control what is and is not synchronized, from the online version of OneDrive, select the Sync icon.
And this is how we can setup what is synchronized and what is not. Right now we have sync all files and folders to our OneDrive on premise. Or I can select specific files and folders. So here I would go ahead unselect the two options and then start the sync. For our purposes, we're going to go ahead and sync everything. I'm just going to go ahead and close this. And I can go ahead and close this dialog box as well. I'm also going to close the File Explorer on our local machine.
I'm going to maximize our window and I'll full screen it as well. Just gives us a little bit more real estate to work with. One of the other benefits of using OneDrive is you can use the online versions of your Office applications without the need of the desktop application. This is a fantastic option when you're on the road and you don't have your PC to work with. All you would do is login to Office 365 and then from here you could go ahead and create a new document. Let's go ahead and show you how to do that.
We click on New and you'll notice here that we have a variety of options. We can create a new folder or we can create a specific document. Let's go ahead and create a Word document. After a few moments, you'll see a very familiar Word layout. The online version of Word has most of the features of the desktop version, but there are a few things that are lacking. Just as we do in Word, we can add in our text. We can modify the text. We can change the color, we can change the font.
We can insert pictures. You'll notice here when I went to add in a picture, my local images are also available to me. And our image is inserted. Now typically when we think about working in an Office document, whether it be Excel or Word or PowerPoint, one of the things we've been taught over the years is to save and save often. When we're working with the online version, that rule changes just a little bit. Let me show you. I go to File and I do have a Save As option.
I can do Save As and there'll be a copy online. I can rename the file, I can download it. Let me show you another way to do this. See way up here where it says Document1? We can just name the file from here. And it saved. And this will save automatically. You don't have to worry about going and saving it after a major edit. Or setting up an autorecovery. The document is saved in real time at all times. And finally, we can share our documents right from here as well.
Let's go ahead and share this. And I'm going to go ahead and share this with Cecilia. And I can allow Cecilia either to edit or just to view. I'm going to allow her to edit. And then I'm going to go ahead and click share. And now Cecilia can access that document as well. Leveraging OneDrive ensures your local files are backed up and always available. And it's the perfect solution to use when you do not have a local copy of your Office applications. You can find more information about OneDrive by visiting the OneDrive training center.
- Training users
- Troubleshooting account and startup issues
- Repairing Office apps
- Working with Word, PowerPoint, Excel, Outlook, Visio, and OneNote
- Communicating with Skype and Yammer
- Using OneDrive and SharePoint
- Fixing file synchronization issues