In this video, learn about some of the features of Office 365, including an overview of the productivity, collaboration, and communication tools, and well as some of the security features offered.
- [Instructor] Let's start with Microsoft Office 365, what I consider the workhorse of any business. I'm sure some of the services that we'll discuss here will be familiar, but a few may be new to you. We'll start off with the Office Suite, this is our productivity suite. The applications that allow you and your users to get work done. This suite includes the Office products that you know and love: Word, Excel, and PowerPoint just to name a few. Not only do you have access to a local copy of the application on your device, you can also use the online version of the app for those times when you don't have your device with you.
In addition, you can install Office on up to 10 devices, either five mobile devices, or five laptops and tablets. Now, before you get all excited about this, I would highly recommend that you refer to the Microsoft documentation for specifics on this. Next, we need a place to store those application files and OneDrive is the solution. Your documents are off site, always available, backed up, you can easily share your files and folders with others, and when you create a local copy that copy is synced to OneDrive and vice versa.
Now that we've covered the productivity suite, let's switch gears and talk about communication and collaboration. Skype for Business is the go-to tool for communication. Skype for Business is used for online meetings where participants can partake in the meeting or we can use Skype for broadcast meetings that can host up to 10,000 attendees. Skype can also be used as an audio conferencing solution as well as your Cloud PBX if you're using the E5 plan. Microsoft Teams is the online collaboration tool for Office 365.
We can group our coworkers into teams. For example, we could create a team that is organized by role, division, or project. Users can chat, share files, or even their desktop, and you can schedule meetings either for the team or individually. Yammer is very similar to Teams. You can connect and collaborate with others within your company, easily find others based on criteria such as on a specific role. And like Teams, with Yammer, you can always be part of the conversation from anywhere.
Next we have SharePoint and I like to think of SharePoint as a company internet. You can use SharePoint as a document repository including versioning, you can collaborate on documents at the same time, share documents, or work on documents from anywhere at any time. It also provides a very comprehensive search feature. Exchange is our secure hosted email solution. It's incredibly easy to use. Your users can work from anywhere on almost any device, and each user can have a mailbox up to 100 gigabytes depending on the plan that you're using.
Sometimes Microsoft Project is too much for a simple plan and this is where Planner fits in. It's a visual and simple tool to help users plan work either for themselves or for other team members. With Planner you can create team plans, assign tasks to users, assign milestone dates, share files, and get updates on the progress of a plan. Next we have Sway which provides and easy method to create and share interactive content such as reports, personal stories, or presentations.
Sway provides a visual interest for your users and you can customize the look and feel of your Sway. And, as with everything else on Office 365, Sways are easily sharable. Next we have Stream which is a secure enterprise view sharing service. You can create channels and groups to organize your videos and some of you may be thinking wait a minute, that looks an awful lot like Office 365 Video, and you're correct, it does. For those of you who are using Office 365 Video, Microsoft will start transitioning you to Stream in late 2017.
Everything we've talked about so far has been included in Office 365 but it doesn't stop there. There are a variety of third-party apps that you can add into your Office 365 subscription and these apps can provide additional functionality for you and your users. Some of them are free and some of them are paid. Now that we've covered the productivity and fun stuff, let's take a quick look at the features that keep our data safe. These features include: rights management, advanced information protection, threat intelligence, advanced threat protection, and Azure Active Directory integration.
We'll be covering these services in a little more detail in the upcoming lesson. And finally, one of the biggest reasons we moved to Office 365 is to have someone else manage the environment for us. Microsoft has a 99.9% uptime SLA. It keeps all the applications up-to-date for us and has built-in security including following the Microsoft Security Development Lifecycle policy and providing physical, logical, and data layers of security.
I have provided a very high-level overview of Office 365 and mentioned some of the key services here. There are several courses in the library that explore Office 365 in depth. I would highly recommend that you view those courses for specific functionality.