Join David Elfassy for an in-depth discussion in this video Office 365 management tools, part of Office 365: Deployment.
- [Instructor] Office 365 is a suite of products, not an actual product and as such, we have a multitude of various features and functionalities that we can create and configure for those sub-products. Now each one of those sub-products has its own Admin portal and we will look at these Admin portals in a few minutes. But what I want to do first is show you some of the settings that are global across all of these functionalities and grouped together as part of Office 365.
Now, all of those things can be managed from the Office 365 Admin center. Now, this is an interface that looks very different than the first time I opened it up several years ago. It's gone through various iterations and constantly is changing with new functionalities and new features. As you get more and more familiar with managing objects in the clouds, that is one thing that you will get also more familiar with are the constant changes and updates to functionalities. So here I am on the Home dashboard of the Office 365 Admin center and you will see here that I have a series of tiles that provide quick access to various sub-functionalities, some of which allows me to download Office software, get into my Billing functionality or go through my Users.
I also can go here and access the old Admin center. If you've been around for a while, have been managing Office 365 from its previous iterations, you may be more familiar or comfortable in the old Admin center, so this is how you would be accessing it. If I go down my list of tiles here, I have one that I like to use often, which is my Active user tiles, which tells me a little bit about who's doing what in my environment or how many users accessing the various sub-products in my subscription.
As well, I have here my Service health, which is a quick access to viewing any current issues in my Office 365 tenant. Now, if you have users complaining of being unable to access email services or if your users are unable to log on to online meetings, that may be a service degradation and that would be represented in the Service health dashboard. So here I have, for example, three advisories. If I click on those, I will see that I have an advisory for Exchange Online where Unified Messaging voice prompts are currently delayed.
Now this is a very minor issue and if you don't use Unified Messaging, you may not encounter any of these problems. As well, this is where you would be reporting and viewing current live incidents in your environment. So going back into my Home dashboard, again, I have tiles here that give me quick access and some of these functionalities that is giving me quick access to are available here in the left-hand pane. So for example here, the ability to delete users is available here and also in the left-hand pane, so these are not too different ways of managing users.
This is the same way of managing the users, just a quick link or a quick shortcut. So here I have, for example, my Active users tiles, which shows me the list of all the users in my environment that are currently active or that are currently licensed. Then I can go down here and look at my Groups. I have various groups here, and Shared mailboxes. Now, we'll look at Shared mailboxes in a later video in this course but a Shared mailbox is a mailbox that can be accessed by various users of the organization and share data inside of that mailbox, great functionality of Office 365.
But you may realize that mailboxes are functionalities of exchange, the email server that resides within Office 365. Now, some exchange functionalities and some functionalities of other sub-products of Office 365 do creep into this Office 365 Admin center, so it is not all encompassing, have only objects that are fully Office 365, there are sub-functionalities that are found here as well. As well here, I've got some resources that are also exchange functionalities, the ability to book rooms or a site, which is a SharePoint functionality, a SharePoint site.
If I go down here, I have my Billing, which is where I will be managing my various subscription of functionalities. This is where I'll be looking at my current bill, how much I've paid, how many licenses of Office 365 have been assigned to users, and how many Office 365 licenses I have available. So for example here, I have 25 in my organization and I have 20 that are assigned. Therefore, I have five available just based on some simple arithmetic.
If I go down my list here, I see my Support functionalities, my Setup functionalities, and again, different ways to manage and deploy our Office 365 tenant. One of the objects that we'll be managing later on in this course are our domains, which are SMTP domains, the domains that are being used to receive email for our functionalities in Office 365. And if I go down my list here, I have Admin centers. Now, these are all the Admin centers for the various products that together make up Office 365.
Now you see that I have a long list of Admin centers here and these are all the Admin centers that are part of my subscription. Your list may be different than mine and that will depend on the services that are part of your subscription of Office 365. Now I've opened some of these already to save you some of the single sign out prompts or additional log on prompts. So that will make it a little bit faster for us to toggle through. So first I have my Exchange admin center. This is where I'll be managing all of my user emails, all of my distribution lists, any anti-spam functionalities that I may have configured, I will be managing them from over here.
Now, we will be looking at many of these functionalities as part of our Office 365 course but some of those are also covered in other Office 365 course that we have here on the LinkedIn library. As well here, if I click on my next Admin center, I'll access my Skype for Business admin center. You may have known it as the Link Admin center. Basically, the functionality that is used for instant messaging and online meetings between users. So this tool allows us to configure dial-in conferencing and the communication between users, which is an instant type of communication using a Skype for Business client.
Don't confuse it with Skype, which is a public functionality. Skype for Business is a Office 365 functionality, so we'll be looking at this one a little bit later on in the course. Then we've got our SharePoint admin center. Now, you may be familiar with the on-premise functionality of SharePoint, a product that's been around for Microsoft for many years, at least since 2000, and this functionality allows users to share documents with each other. Now, I have here various URLs, which are various sites that reside in my SharePoint infrastructure.
These are all blurred out in your interface because we've blurred them out for privacy reasons but depending on the various sites that you've created, you will see the list of sites, the amount of data in each site, and you can manage those as part of the Office 365 tenant. By default, you do not have any sites here, so these are the sites that you would have created. I also have OneDrive for business portal and this OneDrive for business portal allows me to define how my users will be able to use OneDrive, whether or not they'll be able to store OneDrive data cached locally on various devices, whether another device will even be allowed to access OneDrive, and how often they can retain OneDrive data in their cache.
Another portal that is extremely important and that many are not always familiar with is the Azure Active Directory portal. Now this may not seem obvious, in the sense that we're talking about Office 365 in this course. We're not talking about Azure. But the way that the infrastructure works with Microsoft, what lies in the background behind the Office 365 infrastructure is Azure AD as your active directory. It is what powers the authentication and the authorization mechanisms of Office 365.
It is what provides the credentials that user access to access all the resources that are stored in Office 365. If you're familiar with Active Directory on an internal network, Azure Active Directory works very much the same way, except it is hosted as a service in Microsoft Azure. So these are a sample of the various portals, admin centers, that are part of the Office 365 Admin center and that allow you to manage the sub-functionalities of Office 365.
This course details the process of moving your network to Office 365 by deploying a new Office 365 subscription. David Elfassy covers creating user accounts, adding domains, and configuring email, directories, conferencing, file sharing, and valuable business services such as PowerShell and SharePoint. Watch these tutorials to deploy your own implementation of Office 365 or to see if this technology fits your enterprise needs.
- Using FastTrack to prepare for Office 365
- Creating Office 365 user accounts
- Adding domains
- Configuring Outlook and Skype
- Configuring sharing and shared mailboxes
- Troubleshooting an Office 365 deployment
- Configuring PowerShell
- Creating SharePoint services