Office 365 Groups often get mistaken or mixed up with distribution lists. Although distribution lists are a part of Office 365 Groups, there's much more. In this movie, learn about the shared services that are available on top of distribution lists, such as a shared inbox, calendar, notebook, library, and more.
- [Instructor] Well, before we log in and dive into the admin side of Office 365 Groups, it's important to understand how groups compare to the traditional distribution lists we're accustomed to using in Microsoft Outlook very often get confused. While groups do make use of Outlook and Exchange technology, they also incorporate SharePoint technology making sharing and collaboration tools accessible from one location. So first let's define what a true distribution list is. It's really just a set of emails addresses grouped together, and given one name.
A distribution list allows you to send email messages and meeting invitations to all those email addresses at once. Well a group in Office 365 will include distribution lists, but they go a step further by providing a number of shared services, such as an inbox that is shared by everyone in the group for easy communication amongst group members. Group members also have access to a shared calendar, which makes it easy to schedule meetings and events for the group in one place.
Thanks to SharePoint technology, groups also include a shared library, where folders and files can be shared among group members for easy collaboration. There's even the ability to share a group OneNote notebook between group members for keeping group-related notes all together in one place. And with Planner, assigning tasks and tracking progress on group projects is a breeze thanks to this shared planning tool built right into each group. So, now that we understand the capabilities of a group in Office 365, it's time to dig in.
- Creating and deleting groups
- Adding group members
- Designating group owners
- Managing groups with PowerShell
- Setting storage space quotas