This video tutorial will cover the fundamentals of what's included in Office 365 Business, including Exchange, Outlook, Skype for Business, Yammer, SharePoint Online, OneDrive for Business, and Delve. Productivity coach Steve Somers explains the basic difference between Microsoft Office and Office 365, and shows some basic features of functions of the productivity suite.
- [Instructor] Office 365 is a suite of tools from Microsoft designed to make collaboration and productivity easier for you and the team to work with. Please note, this course is designed around Office 365 Business. Depending on your subscription level, you may see some different options are offering than those shown in this course. Let's talk first about the difference between Office and Office 365. I'm starting here on the Office 365 landing page found at portal.office.com. When most people think about Office, they're thinking about the traditional suite that's always been part of the Microsoft Office Suite.
Tools like Word, Excel, PowerPoint, as well as Outlook and OneNote are all included as part of Office. However, when we talk about Office 365, we're really talking about a suite of collaboration tools that are cloud-based productivity tools. The different tools that you'll see is part of Office 365 include Exchange Online, which is Mail, Calendar, and Tasks shown on the toolbar down here, or also with the waffle on the upper left hand side. SharePoint Online, OneDrive for Business, you may also have a OneDrive consumer account, but please note these are different services.
Yammer, Microsoft's enterprise social network, Delve, used for advance search and finding expertise. Finally, we have Skype for Business. Most of the tools in the Office 365 Suite have both cloud and desktop versions. However, Skype for Business can only be found on the desktop and within mobile devices. Skype for Business can be used for chat, audio, and video calls. Let's look a little more deeply at each one of these applications. I'm going to focus on the desktop applications, 'cause I always find those tools to make me most productive.
However, you can also access most of these tools through their web counterparts. Let's start with Exchange Online. Exchange online is typically accessed through Outlook, part of the Office Suite. It includes Mail, Calendar, and Tasks. The next tool I'd like to review is SharePoint online. To access SharePoint online, click on the waffle in the upper left hand corner, and click on the tile that corresponds to SharePoint online. This page includes all of the sites that you may already be a member of or are following.
For example, let's look at the Landon Hotel Sales Team Site. This is a landing page for a team site, which include elements that'll be used by members of the team, such as the Calendar, Documents, or Yammer feed. Related to SharePoint Online is OneDrive for Business. SharePoint Online is used for team collaboration, whereas OneDrive for Business is used for personal productivity and file sharing. To navigate to OneDrive for Business, click the waffle, and select the OneDrive tile.
OneDrive for business allows you to save files, create folder structure, and share files with anyone. Next, let's look at Yammer, Office 365's enterprise social network. To navigate to Yammer, I'm going to click the waffle on the upper left hand side, and click the Yammer tile. Yammer is an enterprise social networking tool, used similar to social networking tools that you find in the consumer space. Yammer allows anyone in your organization to co-collaborate with each other. Particularly, within specific groups organized around team structure or projects.
For example the sales team has a group here where they can share information with each other. The next tool is Delve. You can navigate to Delve using the waffle in the upper left hand corner, and clicking on the Delve tile. Delve allows two different types of search. The first is search for specific documents or interests. The next is the ability to find expertise through your coworkers and colleagues. Of course, this is only a short overview of the tools that are included in your Office 365 subscription.
To learn more about each of these tools, follow this link. As part of Office 365, you'll have access to an entire suite of tools to help with communication, collaboration, and productivity. Throughout this course, we'll help you realize the value of using these tools as a way to enhance your own productivity.
Next, learn which methods—email, phone, Skype, or face-to-face discussions—are most effective for communicating, and explore how to best plan and run effective meetings. By the end of the course, you'll be able to build a personal productivity strategy that works for you and your team.
Getting Things Done® is a registered trademark of the David Allen Company.
- Exploring GTD®
- Planning your day and week
- Managing your inbox
- Storing files on OneDrive and SharePoint
- Taking notes with OneNote
- Communicating effectively
- Planning productive meetings
- Running successful meetings