Learn how to access Microsoft Forms with an Office 365 commercial account, create forms or quizzes, share them, and view responses.
- [Instructor] Microsoft Forms is not new but is newly available to more Office 365 subscribers than ever. It started out for those with an education membership. Now, those with Office 365 commercial accounts can also use Forms. So, if you have a Office 365 business account like I do, you'll have access to Forms. It's online, it's cloud based, it's a fast and easy way to create surveys, polls, quizzes, and easily view the results and understand them thanks to some built-in tools.
We're gonna take a quick look now at Microsoft Forms. You can see here on the homepage, we have My forms. That's where we view the forms that we've created, or go to create new ones. They can be forms, they can be quizzes. We can access those that are shared with us. You can collaborate on forms with other people. And when you share them, this is where you go to access those shared forms. There's also group forms if you're using groups. Let's go back to My forms.
Any forms that you've created can be accessed with a click. Here's where we go to review the questions, add questions if we wanted to, and view responses, see who's responded, how they've responded, and even understand those responses thanks to these little charts that show up. So far, only one for this particular survey or poll. Click forms to always go back to your homepage. If you wanna create a quiz with actual quiz questions, you can click quiz and you'll see here's where we go to title it and add questions.
There are different types of quiz questions that can be added, multiple choice, open text, ratings, and date. Let's go back to forms. You'll see the untitled quiz now appears. If you meant to create a survey or a poll, for example, you should have used form, you click the ellipses, here's where you go to delete. And you'll need to confirm that. Let's go to new form. And let's say we did wanna send this out to the company, customer satisfaction, or in this case, workplace satisfaction. That's what we'll type in here.
If you want, you can add a description. I think the title speaks for itself. All we need to do now is start adding questions. There's the same types of questions, multiple choice, open text, a rating, and you can see date, as well. Click the ellipses to see that we can do ranking questions, Likert, and Net Promoter Scores, as well. Let's start with a ranking question. Let's type in something like, please rank what is most important to you when it comes to workplace satisfaction.
You can see three options appear here which we can click and drag over to replace. I'm gonna start with benefits. Click and drag over option two, maybe compensation. You can drag over three, how about job security. I think we need to add another option, training. And I think that's good for now. Notice there are some options down here to choose whether or not people are required to answer this before moving onto the next one.
I'm gonna turn that on. And there's an ellipses here, as well, if we wanted to add a subtitle. I think we're okay. Ready to add another question. This time we'll go with multiple choice. And I think they should be able to choose multiple answers. That way you can see it's not radio buttons but checkboxes. So, we click up here where it says question, select that, and let's type in our second question. What factors do you consider when applying for a new job? And we'll click in here again.
They may wanna choose one or more of these. With multiple answers selected, that's possible. And again, we can add options. And if we're not thinking of something, choose add other where people will be able to check that and add their own. All right, at any time we can go back to forms to see that that now exists on our homepage. And if we're ready to share this with others, we can go back in with a click and click share up here in the top right-hand corner. We can see the link that's going to be created.
We can copy that and paste it into an email we're sending out to the organization. Or it can go directly to mail from here. Notice we can also share it as a template with others, and share to collaborate with others who might want to add questions in there that we're not thinking of. When you do send it out, the responses start to come in. And the responses tab is where you'll go to see the number of responses, how long it took for them to complete those responses. You can see the status of your survey, if it's active. Even open this up in Excel.
And if you wanted to, go up here to the ellipses to see that we can add branching, access other settings, clicking here is where you can choose whether or not anyone can respond. They don't need to be in the organization. Or if it is only people in your organization, we can record their name and allow them only one response per person, and also options down below. We can have a start and end date for the survey, shuffle the questions around, get an email notification of each response just to remind us to go in and check out the responses, lots of different options.
We'll go back to forms up here. That's a quick look at Microsoft Forms available online now to more and more Office 365 members, including those with commercial type memberships, as well as education. It's also good to know that if you're using Excel online, you'll find here on the home tab, access to forms, as well. You can create forms right here in Excel using Microsoft Forms. And you can see from here we can do things like create new forms, preview forms, edit them, even send them out from here if we wanted to.
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