Learn how to use the Microsoft To-Do app to create and edit to-do lists, set reminders, mark items as important, get suggestions, and even tie into your Outlook to-do lists.
- [Instructor] If you lead a busy life, you have a number of tasks that need to be completed each day or you simply want to stay organized, there's a new app available to Office 365 users that will run across all of your devices and even connect you automatically to Outlook. It's called Microsoft To-Do. And it's a great way to stay organized, stay on top of your tasks. It'll allow you to set up due dates and times. It'll allow you to mark things as important. Also set reminders so that you never forget about those things that need to be done.
We're going to take a quick look at the desktop version here. You can see I'm logged into my Office 365 account. With the app installed on my smartphone or tablet, I'll have access to the same info. Even my Outlook account will be updated with what we do here. So under my day, the very first category we see, the current date and we see some tasks that can be added to here. By clicking, add a to-do, you can add a task. And I'm going to add book flight to Bahamas.
Pressing enter locks it in. Now to get to the details we click it again. Opens up the details on the right. You can see it's added to my day automatically because that's what I'm looking at. But we can have other things that are created under to-do or separate lists that can be added to my day. We can set reminders. Remind me to do this tomorrow, for example. I can add a due date if this needs to be done by a certain date. I can pick a date if it's not today or tomorrow by just simply clicking the calendar and clicking save.
You can even add notes. Book two tickets in first class. There we go. Clicking save will save that with those details. We can even add multiple steps if we want to. Notice that anything that's created here can be marked as important by clicking the star. It can be done right here on the list as well. Automatically anything marked as important will live here all by itself.
On the important list, where we can also add additional items with the add to-do option. With to-do you can see things that need to be done, a separate list. And then down below you can create new lists as well. By clicking new list you simply type in the name. How about office reno. Press enter to lock that in and you get your own to-do list specific to this particular list, in this case an office renovation. So things we might need to do would be to buy materials.
Pressing enter locks that one in. We might need to prepare area. We may need to hire contractor. And so on. Of course each of these can have their own details by clicking them. We can add anything to our day. I think maybe this one, hiring the contractor needs to be done. Clicking it and then choosing add to my day, and remind me to do this later today.
Selecting that, later today reminder, shows up here on the list itself. I can add a due date. This needs to be done by early next week. Save that. We can even add steps to hiring a contractor. Clicking the add step will allow you to do things like research contractors. Pressing enter allows you to add another step in this process, which might be to check references and so on.
Now at anytime when you complete a task, let's go back to to-do for example. Maybe I've sent the final draft of a t-o-c to Karen. I can click that. And you can see it gets a strike-through to indicate it's been completed and the circle turns green with the check mark. Now here's the cool thing. We can also get suggestions. Let's go back to my day and when you start to see a number of tasks piling up, well Microsoft To-Do knows what's important based on due dates and reminders and so on.
When you come up here to the top right corner and click the suggestions button, you can see here are some suggestions around what to focus on today. One due tomorrow, suggested office reno. You can see these are suggested, is important things to tackle today. You click done when you're finished. Any options can be accessed from here to edit your list. If you want to change the theme for example. I'm going to change colors here. I'm going to go to my travel prep list.
And this one I'm going to change the theme to something more appropriate like the airline. There we go. Lots of cool things you can do. When you switch over to Outlook and check out your To-Do down here, you'll notice all of these things have been added to your To-Do list automatically. So you have them in two places. If you're in Outlook and you've set reminders, you'll get them here as well. Kind of cool how it all ties in thanks to your Office 365 account. Get the app, it's free.
You can download it to your desktop. You can download it to your mobile devices such as smartphones and tablets. And always be organized with what needs to be done with Microsoft To-Do.
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