This online tutorial shows the fundamentals of maintaining a manageable e-mail inbox. Productivity coach Steve Somers shows the basics on e-mail triage, such as Inbox Zero and the "two-minute rule." Apply your learnings to finding e-mails quickly and managing tasks from e-mails. Basics include concepts for managing Yammer inbox and how concept applies for other social media tools. Use OneNote and Outlook to better manage your e-mail inbox.
- [Voiceover] In today's workplace,…the number of inputs are only increasing.…Emails, chats, meetings, IMs, social networks,…the list goes on and on.…On a typical day, I have about 25 emails…and 10 Yammer messages before I even start my day.…This section will show you how to triage the sources…that we all deal with, and focus your day…on what's important to you.…I do this three or four times a day,…but you should pick a rhythm that fits your schedule.…When I start going through my inboxes,…I like to apply a few techniques.…Inbox zero and the two-minute rule.…
And having just one master list of tasks…and items to follow up.…Reviewing inboxes requires that all inputs…go to just one output,…so I have clean, manageable list to work off of…every day and to review during my weekly check in.…Let's get started.…I like to start reviewing by looking at my email inbox.…The goal here, again, is inbox zero.…I want every item to be addressed…and either taken care of later or addressed immediately.…Let's start first by looking at this email from Harold.…
Next, learn which methods—email, phone, Skype, or face-to-face discussions—are most effective for communicating, and explore how to best plan and run effective meetings. By the end of the course, you'll be able to build a personal productivity strategy that works for you and your team.
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- Explain the best ways to improve personal productivity.
- Differentiate between OneDrive and SharePoint.
- List the most important features of OneNote.
- Name the most important guideline for writing emails.
- Cite the best practices for managing multiple calendars.
- Explain ways to make meeting matter.
- Summarize the components of a productive meeting agenda.