Microsoft Teams is a place where you can have conversations online with team-members from your organization. The main focus is to give you a place to organize different groups of coworkers into teams. Then, each team can have several different conversation channels with several different chat threads for different topics and projects. See the options for organizing teams and channels. See how to post messages and search through existing conversations.
- [Instructor] Microsoft Teams is a place where you can have conversations online with team members from your organization. The main focus is to give you a place to organize different groups of coworkers into teams. Then each team can have several different conversation channels with several different chat threads for different topics and projects. The organization and searchability in Teams means that you can have one place for all of the discussion and chatter related to the different projects your company is working on, and you can easily jump straight to the conversation topics that you need to see.
You can access Teams either by going to the Teams tile here on the Office 365 webpage or by going to teams.microsoft.com. I'm going to click on the tile. Here, in Teams, you can see that I already have some conversations and some teams built out. I'd like you to see the organization that we've got. First, I have three teams, Marketing, Web Designers, and Engineers. A team is a group of people in your organization who will need to come together for specific types of conversations.
Of course, you or one of your coworkers will create and define these teams. Generally, the engineers in my organization don't care about conversations related to marketing, so I keep engineers and marketing people in different teams. But consider this, some of my marketing people are involved with the website design, so even though these are two different teams, some of the team members might be the same between them. So, I can open up these teams just by hitting the triangle next to the title of the team and we can see more information.
Each of these teams has several different channels. So, here in my Web Designers team, I could click on the General channel and I could see some conversation here, and I could go to the Site Redesign channel, and see completely different conversations. But both of these conversations relate to the overall topic of the website redesign project. So, you can post messages, you can reply to messages, and there are lots of other features to make it easy to find the information that you need. You can search to find conversations on a specific topic, because, let's face it, these channels are going to get filled with tons of messages.
So, to do a search, I go to the search field at the top of my list of teams. I want to do a search for the word Masthead, which is a graphic that we're working on for one of our websites. I can perform that search and it takes me straight to the two conversations where that word is mentioned. When I'm finished, I can hit the X to clear that search and I'm back to my regular list of teams. Also, because there will be lots of chatter, there are ways to identify messages that are important to specific people. For example, you can use @mentions, which are really similar to the @mentions that we saw in Outlook.
So, if I want to reply to this message here, I'm going to hit the Reply button underneath the original message, type in my response, but I'm going to use an @mention. So, what I'll do is I'll type in the @ symbol, then I'll start typing in the name of somebody in my organization. It found who I was looking for, so I'll click on that. You can see it put in that person's whole name, but it changed the color to purple, and now I can finish writing in the rest of this message. When I'm finished, I can hit the little Send button to post this reply.
Now Stewart will see a notification letting him know that he was mentioned in this conversation. In fact, I want you to see what this looks like, so in a moment Stewart will reply and he will @mention me. So, now that Stewart has replied and @mentioned me, I can see a notification pops up on my screen. And also, when I look at this conversation thread, I can see this little @ symbol and I can see my name is bolded in a specific color. So, it's very easy to see the messages where you've been @mentioned.
So, Teams gives you a central destination for all of the online conversations related to the various projects that you're involved with. Teams also connects to features that you will use in other Office 365 tools. Specifically, I want to talk about our Office 365 Groups. Pay close attention to my teams here. I have three teams, Marketing, Web Designers, and the Engineers. Do these look familiar? They might, because if I go back to the Office 365 homepage and I go to the People tile, and I take a look at my list of Groups, I can see I have Web Designers, and I have Engineers, and I have Marketing.
So, the teams that I have over in Microsoft Teams have the same name as some of the Office 365 Groups in my organization. We saw this earlier in the course. That's because, and this is very important, when you create a team in Microsoft Teams, you are creating an Office 365 Group. They're the same thing and they connect in very useful ways. You can add and remove members from the Office 365 Groups page or from the Teams interface. After creating a team, you can start sending email to that team using the Office 365 group as the recipient.
Later in this course, we have a chapter about storing and sharing files. You'll find that you can store files in Microsoft Teams, which, of course, means you're sharing those files with the Office 365 group, and since that, in turn, connects to SharePoint, you're sharing files to a SharePoint team at the same time. An Office 365 group is a thread that runs through several of these collaboration tools and they help you organize members, files, and more, so that they stay consistent between different applications.
Just be aware of one important variable. If you create a team in Microsoft Teams, you are creating an Office 365 group, but it does not work the other way around. If you go to Outlook on the web or SharePoint and create an Office 365 group there, that does not automatically show up as a team in Microsoft Teams. So, if you want your group to be in Teams, you should create it from the Microsoft Teams interface, which, of course, you could do just by going to this button down at the bottom of the list of teams that says Add Team.
So, that's an introduction to Microsoft Teams and how it connects with the collaborative system in Office 365. We'll see Teams again in the chapter on file sharing in this course, but for a much more detailed look at Microsoft Teams, including how to get setup from the beginning, please check out my Teams Essential Training course.
- Office 365 accounts and tools
- Office 365 Groups and SharePoint
- Choosing the right tools for your collaboration needs
- Working with shared calendars in Outlook
- Making video and audio calls with Skype for Business
- Managing collaborative conversations with Teams
- Editing and co-authoring files stored on OneDrive or SharePoint
- Choosing a location to store files
- Sharing files from OneDrive or SharePoint
- Sharing files in Teams