Join Nick Brazzi for an in-depth discussion in this video How to access StaffHub, part of Microsoft StaffHub Essential Training.
StaffHub is one of many services included within office 360 membership. However, there are lots of different tiers of office 365 accounts. and StaffHub is only included with some of them. So it's important to identify what type of account you have. Remember, StaffHub is a tool for scheduling a team of employees and co-workers, so it makes sense that StaffHub is tied to enterprise-level accounts and not home or small business accounts. This page list the different enterprise-level accounts.
These are enterprise team deployments, that are usually purchased by a company's IT department to support a large group of co-workers. An individual would not buy one of these accounts. The company buys the enterprise deployment, then an administrator assigns accounts to the individuals. So, if you're part of an E1, E3, or E5 Office enterprise deployment, then you and everybody else in your team will have access to StaffHub. The other option would be an Office Kiosk plan.
This is lower cost version of an enterprise account, targeted to teams that only need access to enterprise-level email services and a few other team related tools. Like SharePoint, Yammer, and StaffHub. A Kiosk plan does not include all of the Office 365 tools. Most notable, you cannot install the Desktop versions of the Office productivity applications, Word, PowerPoint, and Excel. And of course there are other features excluded from these lower cost plans. But, if you have the K1 level Kiosk plan, then you will have access to StaffHub.
So if you need StaffHub for your team, then you should contact your IT department to ensure that you have an E1, E3 or E5 enterprise plan, or K1 Kiosk plan. Coordinate with your account administrator to get your account set up. Once your account is all set up, you can sign in and start using StaffHub. When you're ready, there are two ways to sign in to StaffHub and start working with it. One way would be to access the website, and that could be found here at staffhub.office.com Or you can use the mobile app for iOS or Android devices.
There is a bit of a overlap, but in general, the tools intended for managers who build schedules for employees, are accessible here on the StaffHub website. And the tools for employees to view their schedules, are meant to be used on the iOS or Android app. Depending on their role, different users will interact with StaffHub very differently. Some managers will only use StaffHub on the webpage, and some staff workers will only ever use the mobile app.
There is no official division there but StaffHub is fairly unique, because if you ask two people in your organization to describe the StaffHub interface, they may describe two completely different tools. For this reason, I'll talk about the manager, and the worker experiences separately, as we go through this course. And of course, now I would like to introduce you to these two tools. Let's start with the webpage. To access this, of course you'll go to staffhub.office.com Then you can click on this Sign in button up here near the top right, then you will sign in with your Office 365 account.
Just put in your Office 365 email address and password to sign in. So as we go through this course, when we need to work with the StaffHub website, this is where we'll go. Then of course there is the mobile app, which is used mostly for employees to view their schedules and receive messages. This app is available in both the iOS App Store, and the Google Play App Store for Android devices. You can see that I have already installed it, so if I go back to the home screen, I've got it here, so I can tap on the icon to launch it.
From here I would tap on the button that says I have a work account, and then I could sign in with my Office 365 email address and password. And then you will be signed in to the app, and so of course this is what we'll be using when we focus specifically on the tools found in the StaffHub app. Now before you actually sign in to StaffHub, either on the website or in the app, it might be a good idea to watch the movies in this chapter that relate to you. There is a movie on how to sign in and create a team as a manager, in StaffHub, and there is a completely separate movie about how to accept an invitation and join a team as a staff worker.
So you might want to take a look at this chapter, find the movies that are appropriate for you, and check those out before signing in. And as long as you have one of the Office 365 enterprise or Kiosk accounts that we saw earlier, you should now be able to sign in and follow along as we go through the rest of this course. If you do not have your account yet, and you want to get an idea of how StaffHub works before making your purchase, then feel free to sit back and watch as we go through it in this course.
In this course instructor Nick Brazzi shows managers and employees what they need to know to use StaffHub. He begins by showing how to create a team in StaffHub, invite employees to join teams, and organize employees staff into groups. Next, Nick covers all the aspects of work schedules—from how to create, modify, and view schedules to how employees can work together to cover shifts. He shows how to send messages to team members, share files with team members, and post communications using Day Notes. Lastly, Nick covers how to modify StaffHub settings to tailor it to your company and team.
- Creating teams and groups
- Managing teams
- Accepting invitations
- Managing multiple active teams
- Building a schedule
- Setting shifts
- Viewing a schedule
- Requesting time off
- Requesting to swap a shift
- Approving swaps
- Approving time off requests
- Sending messages
- Sharing files with teams