Learn how to administer groups using the administration center.
- [Instructor] In this lesson we'll walk through the process of creating a group in Office 365. We'll also assign rights to a group and remove that group. So we'll look at it now. Bare in mind that as we get started this builds on the concepts that we introduced in the first lesson of this section. Where we went through the different kinds of groups that you may encounter in Office 365. If you are focusing on the 346 test, I would put most of your attention towards the security groups.
So we'll start in the admin center. I'm logged in as a global admin. And then of course in my navigation section here I will expand the group's node and I see a groups link here. And that will get me to this group's page. Now to add a group of course all I have to do is add a group. Click on that button. There's some other different buttons you can click on down here. And some reference information for you to browse at your leisure. So we'll just add a group. And it brings me to this new group dialogue box.
Now the type of group is a very significant choice that you have. And again I discussed this in the first lesson of this session. So if I click this drop down it tells me briefly about the different kinds that are available to me. The differences between an Office 365 group distribution list, security group and so on. So the option that you select here will dictate what kinds of choices are available down here. So for example if I set up a billing group and it's an Office 365 group then it has an ID.
It will have an email address where everybody in the group will have a single email address that can be used to email everyone within the group. But I want to focus mostly on security groups because those are used for security purposes. So I can still use the same name billing here. I just don't get all the email options that I did when I setup an Office 365 group. So this is just an administrative entity that I am creating. So I add the group, the group was added, the group is ready to use and that's really it.
So the group is not populated with anybody right now. It's just setup and you can see that this is a security group. Now if I click on the group itself, now I should be able to edit it's membership. So now I can add members. And if I click on add members. Again this is pretty straight forward stuff. So I'll select Ben and Chris and click on save. And now click on close. And now I've got two groups who are part of this group membership.
Now to actually use that security group, I will first close this. And I'll go over here to my office tiles and I'll click on OneDrive. And here is a list of all the files that are stored in David Atchinson's OneDrive storage. So I can click this document just to give you an idea of how you can use a security group. I can choose it and then click on sharing only to you. But I give that a click. It opens up this sharing dialogue box.
And then I can invite people. So imagine if there were 20 people whom I wanted to share that document out with. I could just type in the name of the group. So I start typing billing. They appear there. And then I click on share, require sign-in, send an email invitation. These are up to you whether or not they will be notified when you share out the document. Notice that send an email invitation is something that is required to notify them that you have shared a document. So in any event that's one of the ways you would leverage a group within your Office 365 tenant.
Now I will close this and go back to the admin center. And once I'm here I'll go back to groups. Click on groups once again. And now I can take the billing group and I can delete the group if I no longer need it. And then the group is deleted and then I close. Does that effect the users who were part of that group in any way? Absolutely not. There's Ben, there's Chris. They were members of the group but their user accounts are of course still intact.
So that's how you do some group administration through the admin center. Just keep in mind that the process for creating a group that is not a security group is going to look almost exactly the same. You're going to give the group, even if it's a distribution list, you'll give it a name an email. The only difference really is the shared mailbox has it's own little tab here where you can setup a shared mailbox. And then the explanation of what that is occurs down here at the bottom of the page.
Need an address like support.contoso.com. So again what I went through in that first lesson, it's reflected here in some of the button clicking.
- Configuring password management
- Defining password complexity and resetting options
- Importing users
- Administering groups
- Configuring multifactor authentication
- Managing cloud identities with PowerShell
- Bulk user management