For users in your organization who are browsing groups and wondering if they should be joining, an accurate group name and detailed description are important. As an administrator, you can edit group names and descriptions for any group created in your organization. In this movie, learn how to locate a group and edit its' name and description.
- [Narrator] As an administrator for Office 365, you have the ability to go into a list of groups in your organization, and change things like the group name and description, even though you may not be the one who created that group. Let's take a look at why that's important. I'm logged in now as a regular user here in Office 365. I've expanded the group section over here in Outlook online, and as we go through browsing different groups in our organization, we can select them, like Brochure Design, for example, you can select anything.
Go up to the title at the top and click, and you'll be able to read the description. So, this might give you an idea if it's a group you should join or not. When you go to a group that does not have a good description, I'm going to User Conference 2017, where the description is the same as the title, you may not have a good idea as to whether you should be part of that group or not. So it's important that there be good names and descriptions backing up the names of those groups for those who might be browsing.
Let's go back in now as an administrator here in the Admin center preview, which will be the default view eventually. It will no longer be a preview at some point, but this will be the new view for Office 365 Groups, where we see a list of our groups and we can go to any one of them, select the group to edit things like the name and description. And I'll go to the Staff Social Committee. Giving it a click, you can see the name and the details. There's the description, "Team tasked with coordination of social events for staff throughout the year." Maybe that could be better, and in fact, we might wanna be more specific with the name, Landon Staff Social Committee.
So, clicking Edit next to the details allows us to go in and change many of these fields. Not all of the fields, for example, the group ID is set up initially when the group is created, and if it's not edited at that time, that's what you're stuck with going forward. Staff Social Committee is fine, but we're gonna change the name here to Landon Staff Social Committee, and the description down below where it says, "Team tasked with coordination of social events for staff throughout the year." All employees are welcomed, or welcome to join.
And I'm gonna add volunteer. We're gonna keep it as Public. You notice that there are options here to have copies of group conversations sent directly to members' e-mail boxes. You'll notice the On/Off sliders are things that can be changed as well, and in fact, if you want people involved from outside the organization, you can allow them to send e-mail to the group e-mail address which is the group ID @landonhotel.com in our case.
So that's an option that you may or may not want to turn on or off. I'm gonna leave it on to get suggestions from outside the company, and click Save. So, now when users are browsing through, they're gonna get a very good handle on what the Staff Social Committee group is all about, thanks to the new name, and the description that you're able to edit as an administrator. Click Close when it's done. Click the X in the top-right corner to close out that window, and to see the changes on screen, you'll need to refresh your browser.
So instead of Staff Social Committee, once this refreshes we'll see Landon Staff Social Committee. Here it comes, and notice it's changed its order in the alphabetical listing of groups in our organization.
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