Join David Elfassy for an in-depth discussion in this video Deeper into the Office 365 admin center, part of Office 365: Deployment.
- [Instructor] You've now started to familiarize yourself with Office 365 admin center, and the various functionalities of Office 365. Now, throughout this course we will look at how to deploy your Office 365 tenant. And we will look at how to manage your tenant as well. But let's talk about some settings and some configurations that are available from the Office 365 admin center that you may not obviously be managing or configuring on a daily basis. Some of these things are done only once or sometimes are done very rarely.
So, if I go into my home page from my admin center, we've looked at some of these tiles over here. Now, all of these tiles are added by default, and again, they may be changed or be modified along the way. Microsoft will update the Office 365 admin center regularly. If there is a setting or configuration that you'd like to find, you can actually click over here and start to search for it. Now there are times that you may want to share information from Office 365 to external organization.
So, if I go ahead and type sharing, I see that I have an option called sites external sharing. Now a site is a SharePoint site, now if I click on this, I actually have a pane that opens up that gives me some of my options for sharing my SharePoint information with external users. Now, note that this page is not necessarily accessible from the links on the lefthand side of the Office 365 admin center. It's used by clicking on sharing. Or actually by going to the SharePoint admin center directly.
So, sharing your SharePoint sites with external users can be useful when you have relationships with other companies. I'm going to click on Cancel here, and I'm going to go down my list of options here. Now, if I click on Billing, one of the things that is interesting through the billing option is you can actually see your last current bills of Office 365. You can also see the details of your subscription, the licenses that are used, and the services that you've purchased. Essentially, the level of subscription that you have.
So, if I click here for example on Licenses, it will show me that I have 25 licenses that are available, 20 are assigned, and therefore I've got five left to assign to other users. If I click on Subscriptions, I actually see the details of my subscriptions. So, the cost and the services that are available in my subscription. You'll note that I have here also the details of my license, and I have some other subscription details that are available. And I'm just going to click to expose those, such as the Azure Active Directory Directory Premium functionality.
Now, I've purchased this in a trial version. It is no longer part of my tenant. But it was at one point. Now this is very important because some of these functionalities may leave traces behind. And having access to the historical view of what was part of your tenent, can be very useful. I'm going to close my billing pane, and go down here into Support. Now, if I click onto Support, this is a very interesting option where it allows me to contact Microsoft directly with a problem that I'm having in Office 365.
It doesn't necessarily need to be an administrative problem, it could be a user problem. Also, from here I would be able to view common known solutions for various problems that other organizations have encountered in Office 365. And still going down our list of options here, I'm going to click on Service add-ins. Now Services and add-ins are the add-on functionalities, a probably the place here on the lefthand side where you will find the most value of going and extending your Office 365 admin center knowledge.
Now if I go down this list here, I see a series of apps and services and functionalities in Office 365 that are really not used that often. For example, I've got Azure multi-factor authentication, the ability to require my users to use both their username and password and another method of authentication, such as a pin on their mobile phone. I also have the ability to set up directory synchronization which allows me to co-exist between my on-premise solution, my network that's available at my company, and my Office 365 tenant, my Office 365 subscription.
I also have some additional functionalities here for email. If I want to set up auditing or tracking of messages, as they flow through my organization. Also, have some enhanced Azure information protection or you may know it as DRM, which allows you to protect your email messages or your files to prevent a user from forwarding a document that is very sensitive or even preventing a user from printing a document that you've created in your organization that contains very critical data and that you want to keep secret.
So, there are several here add-ins and services that are part of your Office 365 tenant, and that are already in your Office 365 tenant. But if you have additional ones that you've customized or applications that you've purchased, you can also upload them as add-in. There's a whole ecosystem of organizations hat create applications and services that coexist with Office 365. So, you would purchase that, upload it into your tenant, and then it would automatically be available from all of your client applications for your users in Office 365.
Other information that you might find useful here is the Domains. Now we will look at Domains specifically in detail later on in this course, all the domains that are part of your Office 365 subscription. But also, going back into settings, I've got my organization profile here. I'm not going to click on that right now because it contains all of my company's personal information, all of the addresses phone numbers, and all of the details that are unique to your company would be found in organization profile. The last one here is Partner relationship.
Now, Partner relationship is essentially a Microsoft partner. If you have a Microsoft partner that is supporting you that is helping you in deploying your managing Office 365, this is where the details of that partner would be found. You would have to provide that information to Microsoft. Microsoft and that partner would then add you as one of the clients, and then you would see the information of your partner over here. So, if the individual from your company that's in charge of Office 365 changes, you would see the details being updated in that page.
Now, if I go down below, we will look at set up a little bit later on in the course, but I will click on Reports. And Reports is where the value of Office 365 has really changed over the last few years. The ability to see these dynamic reports that give you real time data of your organization's usage. So, I have here, data for the last 30 days, seven days, 90 days, or 180 days. Now, this data will provide a chart and as well as changes in activity of your users.
So, if I scroll down here, I see that I have an increase of 35% of email activity and which users are going to be part of that. Now, I can actually click down on this report, to drill it a little bit more. And so I see here that all of my various services in Office 365 have increased in usage except for Skype where I have a decrease of 64% of usage of my Skype users. So, the report here would take a couple of minutes in order to refresh into this interface, but it will be available in a couple of seconds.
All right, so it took a couple of seconds for the video to be available, and you see here that I can drill down on each one of the services and the dates to see the usage of my Office 365 tenant. And below as well, I see the spikes and the changes in usage of the various services that are part of Office 365. So, the reports are going to be very useful for most organizations in order to be able to understand how and what is being used in your Office 365 organization.
This course details the process of moving your network to Office 365 by deploying a new Office 365 subscription. David Elfassy covers creating user accounts, adding domains, and configuring email, directories, conferencing, file sharing, and valuable business services such as PowerShell and SharePoint. Watch these tutorials to deploy your own implementation of Office 365 or to see if this technology fits your enterprise needs.
- Using FastTrack to prepare for Office 365
- Creating Office 365 user accounts
- Adding domains
- Configuring Outlook and Skype
- Configuring sharing and shared mailboxes
- Troubleshooting an Office 365 deployment
- Configuring PowerShell
- Creating SharePoint services