If you want to annotate a shared document, or add notes for your eyes only, you can create a private copy. In this video, learn two ways to create a private copy of a shared document.
- [Instructor] When collaborating on a document that's shared with others you may wish to add notes or annotations for your eyes only that won't be affected by others editing the document. Well, in that case, you'll want to create something called a private copy, a new feature here in Word for Office 365. Let's check it out. I'm working on a document that is shared. I can tell, first of all, looking up here next to the Share button, I do see an icon, someone's on page one apparently, Phyllis Lucero. And if I come down here I can see there's a flag showing me exactly where she's working in this document. So if I would like to make annotations to this document, but not effect what she's doing, so that only I can see them, the first step is to go to the View tab here on the ribbon, and then go way off to the right where we'll find Create a Private Copy. Clicking this is going to create a copy of this document that will be renamed with Private in front, we see that up here on the title bar, and we also see this message that private annotations are underway, it's a private copy, changes aren't visible to others, and for a link back to the original file, we can go to File, Info and there's a button to take us there when we want to go back to that original. But for now I'm going to select a pen, this red pen, and circle this icon here. Just add a couple of question marks, because I'm not entirely sure this looks right. Now, this is stored in a folder that's created for me if it's not already there called Private Copies. This is on OneDrive. It's all automated and I can go there at any time to see all of the private copies I've been working with. If you don't have OneDrive, not to worry, it's saved to the same folder on your local drive. So when we're done and notice that the private copy's automatically saving, it's going to be safe to that default folder called Private Copies. But we can go back to our original at any time. This is a link that we can click and you can see there's a Go There Now button as well. So this takes us to File, Info. And from here, we can go back to different versions of this current document, but what we really want to do is open up the original. From here you can see the newest one is a copy, the Private version of Tech Connect 2020, there's the original right there and clicking it will take me back and sure enough, Phyllis is there, still working on this document.
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