Join David Elfassy for an in-depth discussion in this video Create and manage SharePoint Services, part of Office 365: Deployment.
- [Instructor] By now you've gotten to realize that Office 365 is a suite of products, not one individual product. And within that suite of products, the two most essential products are really the Exchange Online and SharePoint Online Services, the ability to send and receive emails, and share documents. Now, to manage most of the SharePoint Online functionalities I'm going to use the SharePoint Online Admin center. Now, I say most because there are some settings that are most common settings, or more global settings that are available from the Office 365 Admin center itself and we've seen some of those settings.
However, the bulk of the configuration changes that have to do with SharePoint can be done from the SharePoint Admin center. Now, the SharePoint Admin center will be look familiar to those administrators that have used SharePoint on Premise in their organizations as part of their internal network. It is really quite similar. So, to get to the SharePoint Admin center, I'm going to click on SharePoint here, and it's going to launch my SharePoint Admin center. Now, from the SharePoint Admin center, the first thing that I'm going to see is the list of my site collections.
Now, those names are grayed out here, so you don't really see the names of them. From the columns on the right, you can tell that they are different types of storage that is being used by those site collections. Some are larger than others. And they also have different quotas available to them. I'll get to that in a few minutes. As well, if you see here, I see that the amount of overall storage space that I have available for all of my SharePoint infrastructure is 1.01 terabyte. Essentially one terabyte. That will change based on the subscription that you have.
If you intend to purchase additional storage space in SharePoint Online, that is available as well from Office 365. What I'm going to do now is click on one of my site collections and start looking at the properties of that site collection. So, the site collection is, in SharePoint, a grouping of sites. So, a site collection can be one or more sites that has it's own URL, it's own website access. And, as you can tell here, this is an https URL, so it is accessible through https over SSL, very secured.
And that is the default connections, when I create a new site collections. I also see that within the site collection, I have three subsites, so there are three sites in my site collection. And the amount of storage it's using, it's .24 gigabytes, as well as the amount of resources that is available to it is 100 resources. So, the overall way that SharePoint calculates resources is giving it a numerical value and it has a total of 4,100 resources available in my SharePoint infrastructure and this is a small percentage of that.
As well, when a preset amount of resource is in use, a warning level will be exceeded, and then depending on your configurations in SharePoint Online, you will be notified. Now, if I want to configure this quota, I can actually click here on server quota resources, and this is where I see the 100 out of 4,100 that is being used. This is a way, again, to limit the amount of resources that are being used by a single site collection. If you've got several key site collections in your infrastructure, you may want to limit some of them to ensure that it doesn't impede on the availability of another resource.
And again, here, my limit is 85% at which I will get an email notifying me that it's reached its limit. I'm going to click Cancel here, and let's take a look at some other configurations here. First of all, here I have the upgrade option. Now, you will note that various site collections are of varying versions. So, when you create a site collection today in Office 365, it is considered a SharePoint 2016 site collection. Now, some site collections are SharePoint 2013, which means they were created in Office 365 more than a couple of years ago, and at that point, they had a different set of functionalities available to them.
If you decide to, you can upgrade your site collections to 2016, and by doing that, you will actually allow them to have this new sets of functionalities that may affect you if you're in a co-existence environment where you have SharePoint on Premise and SharePoint Online working together. Now, note that this is a one-way trip. Once you upgrade, you cannot downgrade back to 2013, and the amount of functionalities is limited. There's not a tremendous amount of new functionality, but the benefit is really when it comes to coexistence.
I mentioned before that you can buy additional storage. You would do that by clicking here. As well, I can add domains from my SharePoint Admin center. You will likely be adding a Global Dominion Office 365, but you can also configure that domain within your SharePoint infrastructure here. If I want to create additional side collections, I would click on new, and then I would have the ability to create a site collection. Notice that there's also an option to create a public website. Now, this option is currently disabled, because you're actually going to be doing that from Office 365 Admin center.
We no longer do that from the SharePoint Admin center. So, these are my SharePoint site collections, and the last thing that I want to show you here is going down into my SharePoint Admin center, into the sharing settings. Now, I mentioned earlier in the course sharing and the ability to share your content from Office 365 to external users. Now, when it comes to SharePoint Online, there's some specific sharing settings that can be very relevant, and that can also have a lot of impact on how much you've secured the content in your infrastructure.
So, if you want, you can actually prevent any users outside of your organization to use anything on your SharePoint Online infrastructure. Now, even though we're in the cloud, this means that a user must have a user account in your tenent, in your Office 365 subscription, to be able to access any files that are here. Or you have a varying set of axis that you can provide, allowing users to share data or share information to external users and to have them authenticate.
Also, to share by using anonymous links. And an anonymous link is a link that a user requires to have in order to click on and then access the files. So, there's no way to access the files, unless, if you have that link. So, the anonymous link can be very useful when you're sharing data with people all over the world, and you don't necessarily want to create user accounts for them in your Office 365 tenent, and then you can provide them an anonymous link. However, it does open you up to slightly more of a security risk in the sense that if that link is shared, anyone can access the files that are shared within that link.
So, allowing your users to actually do that does prevent a little bit of a security risk, but it is an option that is available and can be configured here from the SharePoint Admin center.
This course details the process of moving your network to Office 365 by deploying a new Office 365 subscription. David Elfassy covers creating user accounts, adding domains, and configuring email, directories, conferencing, file sharing, and valuable business services such as PowerShell and SharePoint. Watch these tutorials to deploy your own implementation of Office 365 or to see if this technology fits your enterprise needs.
- Using FastTrack to prepare for Office 365
- Creating Office 365 user accounts
- Adding domains
- Configuring Outlook and Skype
- Configuring sharing and shared mailboxes
- Troubleshooting an Office 365 deployment
- Configuring PowerShell
- Creating SharePoint services