Join David Elfassy for an in-depth discussion in this video Configure Outlook and Skype for Business for Office 365, part of Office 365: Deployment.
- [Instructor] So now that I have my Office 365 subscription and I have my domain, I have users, I want to test my connectivity. Well the great thing about testing connectivity to Office 365 is that you're really testing connectivity from your network to the internet. That's because Office 365 is on the internet and available at all times, but also you're testing your configuration to make sure that you haven't misconfigured anything in your Office 365 tenent. So let's go ahead and use the most popular clients that we would use.
Let's start with Outlook. So if I launch Outlook 2016, I want to create a profile to connect to my mailbox. So it's very simple. I'm just going to say yes, that I want to connect to a mailbox. I'm going to provide my name and my email address as well as my password, and I'm not going to use the manual setup 'cause I don't really need to know anything about the environment that I'm connecting to. I'm just going to let Outlook do all the work. When I say do all the work, I mean that it's performing what's called an Auto Discover Search.
It is querying both active directory if active directory is available. In our case it's not available. It's going to DNS. So it goes to the DNS database and looks for what's called an auto discover record which is really a host record and service locator records. A various slute of records in DNS that provide information for the configuration of my profile. Once it finds the auto discover server, it contacts the auto discover service and retrieves an XML document which contains all of the dynamically generated information to configure my profile.
So if all I gave Office 365 was my username, my password and my email address, and it used all of that to configure my information. So, before I click on Finish, I'm going to click on Change Account Settings, click Next because here I have a really interesting functionality which is relatively new, the ability to control the amount of information that is going to be cached offline. So cache mode is the functionality that allows you cache your email locally so that when Outlook is launched, instead of always having to query the Office 365 tenent to access the email, it will look locally first and synchronize that information in the background.
This is very useful if you work remotely, you work on planes, work offline from time to time, you want to have access to your emails locally on your client computer. So use cache to exchange mode is checked by default, but I may not want to have the information for the last ten years of emails. I'm going to say, you know what? I only want to have the last six months of email. Maybe I have a limited space on my hard drive and so I may want to keep a lower amount of email messages on my local client. If I click on More Settings, there are some additional settings which are really related to the amount of information that we're going to have accessible to us from Outlook.
Now I mentioned that we can have additional mailboxes if we have permission to the mailboxes. Now these functionality actually not necessary because if I have full access to the mailbox, it will automatically appear to Outlook. I don't have to add the mailbox here. This is useful if you only have access to specific folders in somebody's mailbox. On security, you see here that I have everything grayed out and mostly this is because I'm connecting to Office 365 and my Outlook client recognizes that I'm connecting to Office 365. And most of the Outlook settings are related to Exchange server.
So I'm going to click on Finish, and now Outlook is launching and starting to synchronize my email messages for first time use. So while it's doing that, I'm going to go and launch my other client that I want to show you which is Skype for Business. So my Skype for Business client is also part of Office 2016, and similarly to Outlook, for my Skype for Business client to be able to communicate with other users with instant messaging or audio video conferencing, I need to use this client and I'm going to put my email address and it's going to ask me for my password.
And it's asking me if I want to save the information so it's not going to constantly ask me for my password every time I log into my computer which I did. And it's contacting the server to access all the information. It's collecting all of my configuration information and there we go. Now we have our Skype client, and using the Skype client, I can then contact other users in my organization. Do a little search here. I want to contact Zachary, and there's Zachary, and I can contact him and send him a text message.
If I want I can start a call with him, a voice call or I can have a conference, an audio or video conference with him and we can start sharing information. I don't have a camera on my machine. If not I'd have a camera icon to start a video chat with another user in my organization. Now I can also contact users in other organization, and I can look for individuals that are in other companies throughout the world as long as they're using Skype for business and as long as their organization allows for them to be found. In my Skype for business client, I can go into my settings and actually do lots of configurations here.
I'll look at my dial in conference settings and if those have been set which we will set in a later video in this course, they will be accessible from here as well. Manage your devices and so on. But if I click on the File menu, I can also click here to change my sign in address, and this is where you have all of your configuration options for Skype for Business. Now, you can only log in with one account at a time. I'm logged in with this account here. If I wanted to log in with a different Skype for Business account, I have several.
I may want to put a different email address there and then put a new password and all the configurations would be unique to that session. So, Skype for Business and Outlook are both telling me that I'm connected to my Office 365 subscription, and the way that I see that even though it says connected to Microsoft Exchange, what it means is that it's connected to Microsoft Exchange online, and it has a synchronization that's occurring right now downloading all my information locally, and I use this client to connect, send and receive email and communicate with people all over the world.
So this is how we ensure that our Office 365 subscription is functioning correctly from a remote connectivity client.
This course details the process of moving your network to Office 365 by deploying a new Office 365 subscription. David Elfassy covers creating user accounts, adding domains, and configuring email, directories, conferencing, file sharing, and valuable business services such as PowerShell and SharePoint. Watch these tutorials to deploy your own implementation of Office 365 or to see if this technology fits your enterprise needs.
- Using FastTrack to prepare for Office 365
- Creating Office 365 user accounts
- Adding domains
- Configuring Outlook and Skype
- Configuring sharing and shared mailboxes
- Troubleshooting an Office 365 deployment
- Configuring PowerShell
- Creating SharePoint services